Administrative Technician I at WHO, Washington, D.C., United States

Deadline: 29 May 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Administrative Technician I in Washington, D.C., United States. The duration of this post is 2 years.

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The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Administrative Technician I will perform the following functions:

  • Assist the Department Director, Unit Chiefs, technical advisors in Headquarters and in Country Office, and the Administrative Officer in the planning, compilation and preparation of the Biennial Work Plan (BWP), including monitoring allocation of regular and extra-budgetary funds by projects and expected results.
  • Monitor the financial implementation of the annual program of work by maintaining the computerized database up-to-date with the constant upgrading of the system; matching and balancing data between the Organization’s financial systems.
  • Update budget and financial information in PMIS system; monitor the status of budget execution and the project’s financial resources in the corporate information system and any other databases for reporting needs; provide feedback to enhance existing databases.
  • Initiate and/or approve budget and finance related actions in the corporate information system for staff and contingent workers.
  • Verify the execution of funds in accordance with the approved budget allocations.
  • Review documentation and source of funds previous to the establishment and request of financial commitments of the Department.
  • Monitor the use of the funds; analyze expenditures; determine availability of funds in each source amend financial commitments to ensure availability of funds for future activities.
  • Coordinate with Program Budget and/or Finance Department transfer of funds and initiate the required steps in PMIS to carry out this activity.
  • Monitor the financial execution of the program budget; assist in the preparation of expenditure reports by donors; provide periodic updates on the status of grants deadlines and financial status, regulations and administrative procedures to facilitate the execution of all funds before expiration date of agreements.
  • Assist in the review and verification of financial reports to be presented to donors.
  • Assist in the review of administrative guidelines and procedures; implement and monitor the internal procedures for the efficient operation of Projects’ activities such as: recruitment of staff, consultants or advisors in HQs and in Country Offices.
  • Inform the staff of new regulations and procedures and ensure compliance to facilitate administrative processes.
  • Serve as a liaison between PBU, FRM, PRO, HRM, and LEG on administrative matters for the Entity.
  • Provide administrative support in the preparation of regional meetings, including the preparation of budget estimates on costs of personnel and participants’ travel; process the allocation of funds; and supervise the operational aspects involved in the Organization of these activities such as local conferences’ expenses and other financial needs.
  • Facilitate the mobilization of CDE staff to WHO activities and in the logistic of WHO meetings in the Region.
  • Provide administrative support to Department Director, Administrative Officer, Unit Chiefs, and professional staff stationed in HQs and sub regional staff stationed in Country Offices in all matters related to facilitating the programming, execution and evaluation of the Entity technical cooperation activities.

Eligibility Criteria

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Applicants must have:

  • Certification of completion of high school.
  • 6 years of experience in administrative work related to project management activities, including experience in financial and budgetary operations.
  • Very good knowledge of English and Spanish.
  • Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook.
  • Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.
  • Nationality of United States.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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