Finance and Accounts Specialist at Palladium, Manila, Philippines

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Deadline: 23 April 2019

Palladium is currently seeking applications from the eligible applicants for the post of Finance and Accounts Specialist in Manila, Philippines.

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Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

The Finance and Accounts Specialist will perform the following functions:

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  • Ensure all finances are managed in alignment with the Philippines government regulations, company and client’s financial policies and procedures.
  • Support the Office/Business Manager to prepare, review and revise project budgets and expenditure forecasts including the timely field cash requests and managing cash flows in field office.
  • Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances in coordination with the Procurement and Administration Officer.
  • Reconcile and review invoices for payments.
  • Issue payments by Electronic Funds Transfer (EFT) as well as check and petty cash, as needed.
  • Ensure applicable tax withholding, VAT and deductions are applied as per Philippines laws and regulations on all payments in addition to tracking and reporting as required;
  • Maintain up to date bank and petty cash account transaction records with all supporting documentation.
  • Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.
  • Prepare, review and submit regular field vouchers and financial reports to HQ as required.
  • Collect bank statements, review cash book, and reconcile the accounts;
  • Prepare accurate and timely monthly staff payroll payments.
  • Support the Office/Business Manager to prepare, review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
  • Support HQ to prepare for periodic audits as may be required;
  • Work closely with the Procurement and Administrative Officer for daily tasks and project management.
  • Provide subcontractor support as needed in collaboration with HQ including reviewing recipients’ finance vouchers and processing recipients’ invoices and payments.
  • Work with project staff in addition to the Procurement and Administration Officer to calculate and submit cost share information to HQ.
  • Other duties as assigned.

Eligibility Criteria

Applicants must have:

  • University graduate in Financial Management, Business Administration, Accounting, Economics or other relevant field.
  • At least 3-5 years of work experience in broader finance, accounts and operations management with an international organization and USG contracts experience preferred (including office management, HR, finance, IT, and logistics).
  • Ability to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
  • High level of computer literacy (proficiency in MS Excel would be added advantage).
  • Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
  • Cross-functional team player.
  • Results oriented and attention to detail.
  • Proven experience in managing expenditures within budget.

How to Apply

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Applicants must send a detailed cover letter and Curriculum Vitae at the address given on the website with “Finance and Accounts Specialist” in the subject/title.

For more information, please visit Palladium.