Finance and Accounts Specialist at Palladium, Manila, Philippines

Deadline: 23 April 2019

Palladium is currently seeking applications from the eligible applicants for the post of Finance and Accounts Specialist in Manila, Philippines.

Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

The Finance and Accounts Specialist will perform the following functions:

  • Ensure all finances are managed in alignment with the Philippines government regulations, company and client’s financial policies and procedures.
  • Support the Office/Business Manager to prepare, review and revise project budgets and expenditure forecasts including the timely field cash requests and managing cash flows in field office.
  • Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances in coordination with the Procurement and Administration Officer.
  • Reconcile and review invoices for payments.
  • Issue payments by Electronic Funds Transfer (EFT) as well as check and petty cash, as needed.
  • Ensure applicable tax withholding, VAT and deductions are applied as per Philippines laws and regulations on all payments in addition to tracking and reporting as required;
  • Maintain up to date bank and petty cash account transaction records with all supporting documentation.
  • Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.
  • Prepare, review and submit regular field vouchers and financial reports to HQ as required.
  • Collect bank statements, review cash book, and reconcile the accounts;
  • Prepare accurate and timely monthly staff payroll payments.
  • Support the Office/Business Manager to prepare, review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
  • Support HQ to prepare for periodic audits as may be required;
  • Work closely with the Procurement and Administrative Officer for daily tasks and project management.
  • Provide subcontractor support as needed in collaboration with HQ including reviewing recipients’ finance vouchers and processing recipients’ invoices and payments.
  • Work with project staff in addition to the Procurement and Administration Officer to calculate and submit cost share information to HQ.
  • Other duties as assigned.

Eligibility Criteria

Applicants must have:

  • University graduate in Financial Management, Business Administration, Accounting, Economics or other relevant field.
  • At least 3-5 years of work experience in broader finance, accounts and operations management with an international organization and USG contracts experience preferred (including office management, HR, finance, IT, and logistics).
  • Ability to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
  • High level of computer literacy (proficiency in MS Excel would be added advantage).
  • Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
  • Cross-functional team player.
  • Results oriented and attention to detail.
  • Proven experience in managing expenditures within budget.

How to Apply

Applicants must send a detailed cover letter and Curriculum Vitae at the address given on the website with “Finance and Accounts Specialist” in the subject/title.

For more information, please visit Palladium.