Finance and Administrative Assistant at WHO, Cairo, Egypt

Deadline: 23 January 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Finance and Administrative Assistant in Cairo, Egypt. The duration of this post is 1 year.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Finance and Administrative Assistant will perform the following functions:

  • Support day-to-day administrative and financial operations of the Department, supporting the awards, budget and funding allocations, and expenditure management, and verifying all budgetary and financial transactions in the Global Management System (GSM) for both the core Programme and for event response, in compliance with rules and regulations and with requirements of donors on awards.
  • Review all travel costs for completeness and correctness as well as verifying the travel claims as per the rules and regulations of the organisation.
  • Support as needed all MGA subunits with organisations of workshops and trainings, preparing administrative notes and correspondances for administration purposes.
  • Support the supervisor in tasks related to the clearance of legal agreements in collaboration with relevant administrative units in the Regional Office and at HQ as requested.
  • Support in monitoring financial implementation, preparing and consolidating the budgetary and financial statements, and preparing budget forecasts and revisions for WHO/WHE activities and staff. Produce analytical reports and ad hoc financial reports regularly and as requested by the Supervisor.
  • Prepare cost estimates and participate in budget analysis and projections as required.
  • Draw supervisor’s attention to specific/unusual discrepancies or problems, recommends necessary corrective actions.
  • Work closely with different technical units at all levels of the organization and across WHE to support the monitoring of financial implementation, preparing and consolidating the budgetary and financial statements, and preparing budget forecasts and revisions for WHO/WHE activities and staff.
  • Participate in revising and developing related SOPs, guidelines and support capacity buidling and training in the finance and budget areas.
  • Update and maintain GSM and other finance tracking systems as required for all budgetary and financial activities.
  • Responsible for reviewing travel requests and Travel claims for completeness and accuracy and coordinating with each unit till resolution.
  • Support in organising and coordinating all conferences and meeting for MGA and following up on all meeting related aspects.
  • Monitor all open Administration encumbrances for all WHE units and follow up with concerned staff .
  • Prepare administrative correspondences and other administration communication.
  • Follow up on visa and other travel arrangements for staff for MGA units.
  • Support the Administrative Officer with administration related requests as needed.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school with additional training in automated accounting.
  • University degree in commerce, Administration , finance, business administration or related field would be an asset.
  • At least 10 year’s experience in applying budget, administrative and financial procedures through progressive work in finance and budget and accounting activities.
  • Extensive work experience in financial reporting, budget monitoring and data analysis.
  • Excellent knowledge of general accounting, budget and finance principles, procedures, and practices.
  • Ability to maintain good working relationships with clients and stakeholders.
  • Delivering quality results in pressing situations and conflicting priorities.
  • Excellent analytical skills with strategic focus.
  • Good knowledge of IPSAS and UN Financial Rules and Regulations
  • Expert knowledge of English.
  • Expert knowledge of Arabic.
  • Nationality of Egypt.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.