Programme Finance and Administrative Associate at UN Women, Bangkok, Thailand

Deadline: 20 March 2019

UN Women is currently seeking applications from the eligible applicants for the post of Programme Finance and Administrative Associate in Bangkok, Thailand. The duration of this post is 1 year.

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The Programme Finance and Administrative Associate will work with and provide support to the members of the Programme Team in country offices and ROAP in the development and implementation of effective programmes consistent with UN Women rules and regulations.

UN Women is the UN organization dedicated to gender equality and the empowerment of women.

Key Job Responsibilities

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The Programme Finance and Administrative Associate will perform the following functions-

  • Provide effective support to programme unit on Budget and Finance Management
    • Monitor the budget utilization and implementation in lieu with the work plan and the signed agreement.
    • Ensure that expenditure is in accordance with the project document and project work plans and that accounting records and supporting documents are properly kept.
    • Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
    • Create projects in UNWomen ERP systems, prepares budget revisions, revises project details and status; determine unutilized funds and the operational and financial management of projects from creation to closure.
  • Provide advanced Administrative support to programme unit
    • Support in meeting organization arrangement and preparation (budget preparation, venue selection and administration for the meetings such as send out and track invitation letters, organize travel of participants, prepare meeting documents and provide pre/post session logistical and administrative support for the meetings).
    • Support in Procurement contracts for goods and services i.e. production of publication, maintain record of procurement documentation for audit purpose (request for RFP/RFQ, assessment, creation of contract and contract amendment, process payment).
    • Support in Recruitment of staff and consultants; maintain record of recruitment documentation for audit purpose (advertising of vacancies, reviewing candidate applications, and all administrative aspects of the recruitment, archiving and maintaining records and liaising with the relevant unit to ensure appointments are achieved as planned).

Eligibility Criteria

Applicants must have:

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  • Completion of secondary education required.
  • Pass UN Women Basic Accounting Technical Test is required.
  • Bachelor’s degree in Business or Public Administration is an asset.
  • At least 7 years of progressively responsible experience in administration or programme management/support.
  • Experience in working in a computer environment using multiple office software packages.
  • Experience in the use of ATLAS is an asset.
  • Experience in supporting a team.
  • Fluency in English and Thai is required.
  • Working knowledge in another official UN language is an asset.
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems.
  • Ability to manage data, documents, correspondence and reports information and workflow.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UN Women.

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