Admin Assistant at WFP, Beirut, Lebanon

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Deadline: 02 September 2018

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Admin Assistant (General Administration & Conference Management) in Beirut, Lebanon.

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World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Admin Assistant will perform the following functions:

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  • Identify problems in administrative areas and suggest alternative solutions to resolve issues.
  • Assist in organizing meetings, workshops, conferences and missions.
  • Draft admin notes for local workshops and meetings.
  • Coordinate with hotels and private venues for hosting external meetings, in liaison with the requesting units/offices.
  • In coordination with Finance and Procurement unit, raise MPOs/PRs/SES in relation to admin services.
  • Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
  • Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.
  • Attends meetings on day-to-day admin. matters; and take meetings to be shared with Head of Unit.
  • Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licenses, travel arrangements and other similar documents.
  • Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
  • Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school education.
  • University degree in Business Administration or other related functional area.
  • At least 4 years of progressively responsible experience in general administrative work with at least 2 years of experience in Assets, Conference and Event Management.
  • Fluency in both oral and written communication in Arabic and English languages.
  • Fluency in French.
  • Nationality of Lebanon.

How to Apply

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Applicants must submit their applications through online process.

For more information, please visit WFP.