Administration Associate at UNOPS, Dijbouti, Djibouti

Deadline: 10 April 2019

The United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Administration Associate in Dijbouti, Djibouti.

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The Administration Associate will provide advisory, management, and planning services to ensure compliant planning, administration, and management (including budget, treasury and cash management) of the Business Unit’s financial resources; and maintains oversight and control of Programme financial activities, providing value-added advisory services.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

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The Administration Associate will perform the following functions:

  • Management Support
    • Coordinate individual work areas and coaches personnel in execution of standard office transactions, processes and client services for work areas, ensuring full compliance with UNOPS rules, regulations, policies and strategies and knowledge of the work areas.
    • Monitor team performance against service agreements with clients, and client satisfaction
    • Implement the control mechanism for designated administrative services, including maintenance of administrative control records such as commitments and expenditures.
    • Administers inventory control, supervising proper issuance of inventory items and supplies.
  • Team Management
    • Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
    • Provide oversight, ensuring compliance by team members with existing policies and best practices.
  • Logistics, Asset Management Services
    • Ensure effective and efficient provision of logistics and asset management support services, meeting client needs and in compliance with UNOPS rules, regulations, policies and strategies, covering:
    • Oversee implementation of logistics system in accordance with UNOPS logistical procedures
    • Co-ordinate and supervise processes and services in shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, building/facilities/space management, office supplies.
  • Knowledge building and Knowledge Sharing
    • Organize, facilitate and/or deliver training and learning initiatives for personnel on Administration related topics.
    • Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
    • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Eligibility Criteria

Applicants must have-

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  • Completion of secondary school is required.
  • First University Degree in Business Administration, Finance, Accounting, Public Administration, or equivalent disciplines is desirable but not required.
  • Minimum 6 years of relevant experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations.
  • Some experience in UN system organizations is desirable.
  • Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.
  • Experience in use of Enterprise systems including OneUNOPS is desirable.
  • Full working knowledge of English, and French is required.
  • Arabic language is an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit at UNOPS.

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