Administration Officer at DRC, Sana’a, Yemen

Deadline: 30 September 2018

Danish Refugee Council (DRC) is currently seeking applications from eligible applicants for the post of Administration Officer in Sana’a, Yemen.

The Administration Officer is responsible for performing general administration functions, managing administration staff and play a key role in the overall Admin functions.

DRC fulfills its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities in the conflict areas of the world.

Key Jobs Responsibilities

The WASH Assistant will perform the following functions:

  • Deal with all administrative aspects of general office and housing, including necessary repairs & Maintenance are complete in a timely manner, in coordination with the Logistic Officer/Assistant.
  • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
  • Lease new offices and houses by selecting suitable location and prepare contracts with close collaboration with security focal points.
  • Establish central mail recording system and filing system.
  • Ensure each DRC staff member have an Identification card (ID) with the period of validity in accordance with the employment contract.
  • Ensure staff members sign an equipment voucher and this is field in Personnel File.
  • Provide efficient and effective office administration.
  • Translate of documents (Arabic to English and vice versa) upon request.
  • Create and maintain all relevant administrative documents.
  • Implement the DRC standard operating guidelines for general administrational and provide administrative support to staff and visitors.
  • Analyze and develop service contracts/agreements for outsourced services and regularly monitor the performance of service providers to ensure that the contracts are respected.
  • Manage occupational health and safety procedures and equipment’s (e.g. fire extinguishers) and service them according to supplier’s recommendations coordinate and ensure maximum safety of the office.
  • Maintain, keep track of, and update records and payment schedules of the office utilities.
  • Coordinate the maintenance and management of DRC office and guest house furniture, equipment, other facilities & utilities.
  • Maintain effective communication in the office.
  • Coordinate and overall manage office running and management (maintenance, repairs; equipment; stationery).

Eligibility Criteria

Applicants must have:

  • Bachelor’s degree in Business Administration, or related field.
  • 2 year’s experience as Administrative officer, or relevant field.
  • Proven sense of professional discretion, integrity, and ability to manage workload and complexities.
  • Excellent management, interpersonal, negotiation skills, and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
  • Proven ability to plan long-term, organize priorities and work under administrative.
  • Highly collaborative and able to establish positive working relationships with senior level.
  • Very strong proficiency in MS Word, Excel, and PowerPoint are required.
  • Desire to continually learn and develop.
  • Fluency in both written and spoken English and Arabic.
  • Analytical thinking, service oriented and team player.
  • Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
  • Nationality of Yemen.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit DRC.