Administration Officer at DRC, Sana’a, Yemen

Deadline: 30 September 2018

Danish Refugee Council (DRC) is currently seeking applications from eligible applicants for the post of Administration Officer in Sana’a, Yemen.

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The Administration Officer is responsible for performing general administration functions, managing administration staff and play a key role in the overall Admin functions.

DRC fulfills its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities in the conflict areas of the world.

Key Jobs Responsibilities

The WASH Assistant will perform the following functions:

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  • Deal with all administrative aspects of general office and housing, including necessary repairs & Maintenance are complete in a timely manner, in coordination with the Logistic Officer/Assistant.
  • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
  • Lease new offices and houses by selecting suitable location and prepare contracts with close collaboration with security focal points.
  • Establish central mail recording system and filing system.
  • Ensure each DRC staff member have an Identification card (ID) with the period of validity in accordance with the employment contract.
  • Ensure staff members sign an equipment voucher and this is field in Personnel File.
  • Provide efficient and effective office administration.
  • Translate of documents (Arabic to English and vice versa) upon request.
  • Create and maintain all relevant administrative documents.
  • Implement the DRC standard operating guidelines for general administrational and provide administrative support to staff and visitors.
  • Analyze and develop service contracts/agreements for outsourced services and regularly monitor the performance of service providers to ensure that the contracts are respected.
  • Manage occupational health and safety procedures and equipment’s (e.g. fire extinguishers) and service them according to supplier’s recommendations coordinate and ensure maximum safety of the office.
  • Maintain, keep track of, and update records and payment schedules of the office utilities.
  • Coordinate the maintenance and management of DRC office and guest house furniture, equipment, other facilities & utilities.
  • Maintain effective communication in the office.
  • Coordinate and overall manage office running and management (maintenance, repairs; equipment; stationery).

Eligibility Criteria

Applicants must have:

  • Bachelor’s degree in Business Administration, or related field.
  • 2 year’s experience as Administrative officer, or relevant field.
  • Proven sense of professional discretion, integrity, and ability to manage workload and complexities.
  • Excellent management, interpersonal, negotiation skills, and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
  • Proven ability to plan long-term, organize priorities and work under administrative.
  • Highly collaborative and able to establish positive working relationships with senior level.
  • Very strong proficiency in MS Word, Excel, and PowerPoint are required.
  • Desire to continually learn and develop.
  • Fluency in both written and spoken English and Arabic.
  • Analytical thinking, service oriented and team player.
  • Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
  • Nationality of Yemen.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit DRC.

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