Deadline: 27 July 2019
UN Women is currently seeking applications from the eligible applicants for the post of Administrative Assistant in San José, Costa Rica. The duration of this post is 12 months.
The Administrative Assistant will be responsible to support the “Win-Win: Gender Equality Means Good Business” Programme in Costa Rica by providing a variety of administrative processes to ensure high quality and accuracy of work.
UN Women is the UN organization dedicated to gender equality and the empowerment of women.
Key Job Responsibilities
The Administrative Assistant will perform the following functions-
- Support the implementation of operational strategies related to the Programme
- Assist in the preparation of budget and provide information for audit.
- Assist in the preparation and review the financing agreements and supporting documentation.
- Assist in the monitoring activities related to the internal system management of financing agreements and support the management of contributions in the Atlas system.
- Support the management of accounting and financial monitoring services of the Programme
- Prepare Non_PO and PO vouchers for the Project at country level.
- Maintain control of travel claims ensuring accuracy and compliance in a timely manner.
- Contribute to ensure accuracy and relevancy of the supporting documents for payments and financial reports.
- Provide general administrative and logistical support for the implementation of the Programme in Costa Rica
- Support the National Private Sector Specialist (NPSS) in the planning and execution of the Annual Work Plan’s programmatic activities.
- Provide logistical support to UN Women’s staff missions organized in the context of the Programme.
- Provide organizational and logistical support for events, workshops and other activities
- Provide administrative support for the organization of conferences, workshops, training, technical meetings, seminars, among others, including arrangements related to travel, transportation and national and international lodging.
- Assist in the preparation of interagency and technical meetings, including in the preparation of agendas and support materials, taking minutes, or any other related task requested.
- Support the organization of UN Women events in Costa Rica, including acquiring goods and services required (place of events, catering, materials, etc.), sending invitations and following up participation, coordinating with partners, participating in events to guarantee their proper development, taking notes, assisting participants, among other activities.
- Provide administrative support to knowledge building and knowledge sharing
- Contribute to knowledge networks and communities of practice.
- Provide necessary administrative support for effective knowledge management and sharing among project staff.
Applicants must have:
- Undergraduate degree in Finance, Accounting, Business or Public Administration, Economics, International Relations, Social Sciences or related fields is required.
- Minimum 3 years of relevant administrative/project or programme experience at the national or international level is required.
- Experience in the acquisition of goods and services is required.
- Experience in preparing financial reports on expenditures and budgets is required.
- Experience in the organization of public events and workshops is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, Access, etc) is required.
- Knowledge of spreadsheet and database packages, experience in handling of web-based management systems is an asset.
- Knowledge and familiarity with UN Women’s ERP System (Atlas) is an asset.
- Experience working on the promotion of gender equality is an asset.
- Experience working in projects involving private sector companies, for example, in the promotion of responsible business practices, is an asset.
- Fluency in Spanish is required.
- Working knowledge in English is required.
- Nationality of Costa Rica.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit UN Women.