Administrative Assistant at UNOPS, San José, Costa Rica

Deadline: 26 May 2019

The United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in San José, Costa Rica.

The Administrative Assistant is responsible to provide administrative support to the project / office, ensuring high quality and accuracy in their work.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Administrative Assistant will perform the following functions:

• Maintenance of the system and reports, focusing on the achievement of the following results:
  • Entry and extraction of information from automated systems. Verification and accuracy of information in backup copies and files.
  • Accurate, complete and timely generation of system reports, records and data, for the use of the entire work team.
  • Request for complete services, in an efficient and timely manner, according to the procedures and with a customer-oriented approach.
  • Compilation of information, analysis and preparation of reports for monitoring purposes.
• Provide secretarial and office support, focusing on the achievement of the following results:
  • Selection, registration and routing of incoming and outgoing correspondence, as well as telephone calls inside and outside the unit.
  • Writing and / or correction of letters as requested.
  • Timely responses to inquiries about the administrative area by messengers, assistants and secretaries; provision of objective information regarding requests for services, schedules and messaging procedures.
  • Support in the organization of weekly and extraordinary meetings, including scheduling assistance for those involved, sending meeting requests and booking meeting rooms.
• Provide support to the construction and exchange of knowledge focusing on achieving the following results:
  • Participation in training for operations / project management personnel.
  • Contribution of networks and communities of knowledge of the practice.

Eligibility Criteria

Applicants must have-

• Diploma or Secondary Education degree, is required.
• Technical degree in secretarial, assistant and / or related areas will be considered valuable and may replace some years of experience required.
• Minimum 2 years of experience in reception, secretarial and / or assistance functions of office support, is required.
• Experience in the use of MS Office packages or computer systems (Word, Excel, Power Point and Outlook), is desirable.
• Advanced level management of the Spanish language is required.
• Desirable handling of the English language at intermediate level.
• Nationality of Costa Rica.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit at UNOPS.