Deadline: 29 May 2020
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Ljubljana, Slovenia. The duration of this post is 2 years.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Administrative Assistant will perform the following functions:
- Draft correspondence and documents in consultation with the Head of Office. Independently composes and finalizes correspondence of administrative nature.
- Revise correspondence, reports, and documents for proper form and (non-technical) content.
- Take notes at meetings.
- Type reports and other documentation.
- Arrange duty travel.
- Act as informal interpreter/translator when required.
- Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and bringing them to the attention of the responsible staff. Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate
- Maintain financial records for the Country Office; prepares and submits financial reports to WHO/EURO; completes cash/advance reconciliations; manages the Country Office e-Imprest account and petty cash.
Eligibility Criteria
Applicants must have:
- Equivalent to graduation from secondary school or equivalent technical or commercial school.
- Higher education degree.
- At least 5 year’s of progressively responsible experience in the secretarial/administrative field.
- Experience within UN and/or WHO.
- Secretarial/administrative training, or equivalent work-related experience, including typing and proven skills on standard office software and note taking.
- Basic training in accounting principles.
- Work with computerized systems and databases.
- Expert knowledge of English and intermediate knowledge of Slovenian.
- Intermediate knowledge of French, Russian, or German.
How to Apply
Applicants must submit their applications through online process.
For more information, visit WHO.
