Deadline: 13 September 2019
World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Administrative Assistant II in Washington, D.C., United States. The duration of this post is 1 year.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Jobs Responsibilities
The Administrative Assistant II will perform the following functions:
- Perform administrative support functions with consistent attention to detail, including but not limited to maintaining the Chief’s agenda, place and answer telephone calls, handle those of routine nature or forward the call to the corresponding officer(s), receive visitors; maintain the calendar of appointments and deadlines.
- Prepare routine correspondence in English and Spanish; draft articles, reports, technical documents, charts, and a variety of correspondence involving the use of technical terminology; prepare agendas and other material for use on official trips or special meetings.
- Review all incoming correspondence which require action by RFV; identify urgent matters, and ensure that these are handled expeditiously, determining which can be answered by specific Office personnel; gather necessary background documentation for correspondence requiring action.
- Make recommendations regarding the appropriate action to be taken; monitor that deadlines for responses are met; follow up with various personnel in the Unit for the submission of reports and formulation of correspondence.
- Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to improve clarity, conciseness and, coherence; prepare and verify the content of tables, graphs, and charts; follow-up on the submission of reports and correspondence in order to meet established deadlines;
- Serve as liaison regarding logistical and operational processes and activities, as well as with other offices throughout the Organization; communicate procedures to be followed for meetings of Governing Bodies, Advisory Committees, etc.;
Applicants must have:
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- Certificate of completion of High school.
- 5 years of administrative work experience.
- Proficiency in the use of computer software in accordance with assigned responsibilities.
- Ability to write/originate routine and non-routine correspondence and reports in English and Spanish.
- Ability to prepare working translations.
- Ability to plan, organize, coordinate and carry out administrative processes such as: meetings, recruitment of staff, personnel matters, preparation of formal publications, budget and expenditures records, acquisition of supplies.
- Ability to research, analyze and organize information in order to prepare charts, graphics, reports, etc.
- Ability to coordinate, monitor and control administrative services affecting several projects and involving the allocation of work, developing/adjusting operational procedures, evaluating priorities, coordinating and supporting internal day-to-day activities, etc.
- Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook.
- Very good knowledge of English and Spanish.
How to Apply
Applicants must submit their applications through online process.
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For more information, please visit WHO.