Deadline: 1 May 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Moscow, Russia. The duration of this post is 1 year.
The Administrative Assistant will perform a wide range of administrative and secretarial duties requiring a high degree of autonomy and judgment to enhance communication and to ensure coordination of activities within the Country Office.
The primary role of WHO is to direct and coordinate international health within the United Nations’ system.
Key Jobs Responsibilities
The Administrative Assistant will perform the following functions-
- Prepare on own initiative or at the request of the WHO correspondence, documents; assists/advises CO staff in preparing outgoing correspondence and makes informal translations of incoming correspondence; types correspondence, forms or documents from dictated, handwritten or taped material, correcting language and content where appropriate; prepares and signs routine correspondence; takes and transcribes notes/minutes at various internal meetings.
- Participate in the preparation of internal meetings by preparing background material, attending such meetings and taking notes as required; schedules, attends and takes notes at regular programme reviews (mid-term and other reviews), when required briefs staff on preparation for reviews; organizes CO meetings.
- Support WHO’s duty travel and/or attendance at meetings by preparing full background/briefing files and, where necessary, prepare background for WHO’s speeches and types such speeches; makes all arrangements for WHO’s duty travel, and ensures timely distribution of duty travel report.
- Screen, prioritizes and routes incoming mail addressed to WHO; checks background, reviews and clears outgoing correspondence prepared by units for the WHO’s signature, ensuring presentation in conformity with WHO programmes and policies, rules and office procedures, official addresses and use of official languages.
- Create, maintains and uses filing, reference and follow-up systems for work of WHO’s office, which includes: maintaining an up-to-date list of staff in the CO; WHO’s deadlines, as well as monitoring and following-up deadlines issued by WHO, RDO, and other divisions/units; anticipates WHO’s needs and obtains/researches appropriate material.
- Maintain WHO’s diary, timing appointments to make best use of time available; using discretion screens telephone calls and answers queries making use of knowledge of programmes of the department; receives and makes programmes for official visitors; makes arrangements for official lunches, dinners and receptions on behalf of WHO, as required.
Eligibility Criteria
Applicants must have-
- Completion of secondary school or equivalent.
- Relevant higher education from an accredited institution.
- At least 5 years of progressively responsible administrative experience.
- Experience within the UN system or other international organizations.
- Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases.
- Excellent (mother tongue or advanced) knowledge of English and Russian.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.
