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You are here: Home / Administration / Administrative Assistant at UNICEF, Djibouti

Administrative Assistant at UNICEF, Djibouti

April 22, 2016

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Deadline: 5 May 2016

United Nations Children’s Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Djibouti.

The Administrative Assistant will perform a variety of tasks related to administrative functions.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Administrative Assistant will perform the following functions-

  • Maintain files and records relating to a variety of administrative and financial matters.
  • Prepare correspondence, memoranda and reports via oral instructions, previous correspondence or other available sources of information in accordance with normal business procedures.
  • Manage travel, purchasing tickets, and hotel reservations, assembled relevant information and ensures collaboration with the relevant sections of the finalization of the process in the permissible limit.
  • Ensure the maintenance and repair of office vehicles, fuel management and supervision of drivers.
  • Keep track of office maintenance and other administrative contractual arrangements in place.
  • Provide maintenance, updating and transmission of inventory records and durable goods and also provides the secretariat of the committee survival of office property.
  • Assist and arrange for the regular supply of interviews product and supply of office and other equipment, shipping and receiving and tracking the stock.
  • Prepare payment request, certify invoices administrative charges.
  • Ensure the management and supervision of reception services.
  • Ensure the recording and classification of mail from the Operations section.
  • Assist the team in other tasks within its area of jurisdiction in the absence of his colleagues Operations.

Eligibility Criteria

Applicants must have-

  • University degree (BAC + 2) BTS.
  • Knowledge / training in areas related to the administration.
  • Professional experience of 5 years in administration.
  • Experience in the field of finance will be an asset.
  • Fluency in French and English, and one of the local languages.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNICEF.

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