Administrative Associate at UN Women, Kathmandu, Nepal


Deadline: 7 May 2019

UN Women is currently seeking applications from the eligible applicants for the post of Administrative Associate in Kathmandu, Nepal. The duration of this post is 1 year.

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The Administrative Associate will support the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work.

UN Women is the UN organization dedicated to gender equality and the empowerment of women.

Key Job Responsibilities

The Administrative Associate will perform the following functions-

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  • Provide general administration and operations support to the Nepal Country Office (NCO) in compliance with UN Women rules, regulations, policies, and strategies:
    • Prepare work plan for administrative team.
    • Coordinate and supervise administrative support staff in the NCO.
    • Coordinate and supervise shipments and customs clearance arrangements.
  • Coordinate and organize logistic management and procurement processes:
    • Manage office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution.
    • Provide substantive inputs to the preparation of procurement plans for the office and contribute to monitoring their implementation.
    • Generate procurement related reports; research and draft responses to enquiries.
  • Coordinate and organize administrative Human Resources services:
    • Create and upload vacancy announcements and organize interview panels.
    • Maintain staffing lists, update organogram and reports.
    • Assume overall responsibility for attendance and leave management monitoring.
  • Provide administrative support to knowledge building and knowledge sharing
    • Organize trainings for the operations/ projects staff on administrative related matters.
    • Compile lessons learnt and best practices in administration, procurement, and human resources.
    • Brief staff members on general administrative matters; provide advice and administration support.

Eligibility Criteria

Applicants must have:

  • Completion of secondary education is required.
  • Bachelor’s degree in Business Administration or related fields is an asset.
  • At least 7 years of progressively responsible experience in administration, procurement, HR, or logistic support service.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in using ERP system and/or e-procurement system is an advantage.
  • Work experience within UN system is an asset.
  • Experience in the use of ATLAS is an asset.
  • Fluency in English and Nepali is required.
  • Knowledge of the other UN official working language is an asset.
  • Nationality of Nepal.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UN Women.