Administrative Associate at UNICEF, Harare, Zimbabwe

Deadline: 25 May 2019

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from eligible applicants for the post of Administrative Associate in Harare, Zimbabwe.

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The Administrative Associate will is responsible to provide technical guidance and management support throughout the programming processes to facilitate the administration and achievement of results on education programmes/projects to improve learning outcomes and equitable and inclusive education, especially for children who are marginalized, disadvantaged and excluded in society.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Administrative Associate will perform following functions-

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  • Management of Drivers
    • Manage, supervise and coordinate team of drivers and ensures equitable allocation of personnel to the Country Office Travel Plan.
    • Monitor overtime amounts for all drivers and ensure timely certification and approval as authorized.
  • Vehicle Fleet Management
    • Co-ordinate transport-related matters for an effective and smooth functioning of the country office. Responsible for the daily transportation plan making necessary adjustments as per last minute changes/requirements.
    • Coordinate drivers by assigning them appropriate daily routines.
    • Direct oversight of the vehicle fleet to ensure timely, efficient and cost-effective maintenance and servicing, records maintenance and up-to-date vehicle movements monitoring and recording.
  • Ensure MOSS Compliance on all vehicles
    • Ensure MOSS compliance on all vehicles and conduct and document quarterly checks on all vehicles.
    • Carry out spot checks on all departing and returning vehicles for damage or mechanical defects.
  • Ensure registration of new office vehicles
    • Timely registration of new office vehicles with relevant local bodies.
    • Arrange for requisite decals/signage as necessary.
    • Make recommendations on vehicle disposals as per guidelines.
  • Ensure correct driver documentation for travel
    • Ensures driver documentation for travel is correctly completed and submitted in time for processing, according to the Travel Plan.
    • Monitor itinerary deviations and seek approvals for extensions from relevant authorizing sections where necessary.
  • Ensure Monthly Reporting on vehicle utilization
    • Provide monthly reports or as required on vehicle utilization, driver allocations, fuel utilization and travel allocations among others.
    • Submit timely bi-annual and annual reports as required to regional office and HQ on all office vehicles records.

Eligibility Criteria

Applicants must have-

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  • Minimum 6 years of relevant administrative or clerical work experience is required.
  • Developing country work experience and/or familiarity with emergency is considered an asset
  • Fluency in English is required.
  • Knowledge of another UN language or local language of the duty station is considered as an asset.
  • Nationality of Zimbabwe.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNICEF.

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