Deadline: 15 May 2016
United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Administrative Associate in Phnom Penh, Cambodia. The duration of this post is 1 year.
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Key Jobs Responsibilities
The Administrative Associate will perform the following functions-
- Ensures implementation of operational strategies, focusing on achievement of the following results:
- Full compliance of administrative activities with UNOPS rules, regulations, policies and strategies.
- Support UNOPS administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs).
- Ensures efficient administrative support, focusing on achievement of the following results:
- Screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity.
- Organization and coordination of shipments and customs clearance.
- Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
- Coordination of travel arrangements. Performing a Buyer role in oneUNOPS for preparation of POs for travel and other administrative expenses. Information on air services, rates and travel schedules for specific itineraries. Processing of travel claims.
- Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents for travel + related services + office equipment, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.
- Organization of workshops, conferences, retreats.
- Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.
- Coordination of transportation services, regular vehicle maintenance and insurance. Checking and certifying of vehicle daily log and gas consumption, update and maintenance of vehicle history report.
- Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report.
- Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
Eligibility Criteria
Applicants must have-
- Secondary education.
- Certification in administration desirable.
- University Degree in Business or Public Administration desirable, but it is not a requirement.
- 6 years of relevant experience in administration or programme support service.
- Experience in the usage of computers and office software packages (MS Office 2010 and/or newer versions).
- Experience in handling of web-based management systems.
- Fluency in written and oral English and Khmer is required.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit UNOPS.
