Deadline: 8 November 2019
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Officer in Dili, Timor-Leste. The duration of this post is 2 years.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Administrative Officer will perform the following functions-
- Direct, manage and advice staff in delivering a full range of administrative services in support of programme implementation, budget and finance, human resources, procurement, travel, ticketing and transportation, fellowships, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management.
- Provide the WHO Representative, and other staff at WCO, field offices and Projects, sound advice and analysis on all areas of administration, including compliance to WHO administrative and financial rules, policies and practices.
- Provide analysis and advice to the WHO Representative and senior staff on management of Awards, Imprest accounts and banking and cash transactions; oversees proper reconciliation and reporting of these functions.
- Actively advises procurement of services required for management of country office or for support of technical programs, participating in local contract committees and ensuring best value for money in procurement practices
- Review the administrative and financial services operations including the anticipated needs of resources and creates innovations for improved efficiencies and effectiveness.
- Provide sound advice in the country programme budget and work planning formulation, financial monitoring and evaluation, including liaison with national authorities, UN agencies and other development partners in administrative and related areas.
- Support the WHO office and national authorities in coordinating resource mobilization and follow up bilateral or multilateral pledges and other contractual instruments to ensure conformity and compliance with WHO policies and administrative provisions.
- Liaise with WHO Country Office technical units and Regional Office staff and informs WR on the implementation status/deadlines, to ensure optimal utilization of allocated financial resources.
- Represent WHO and participates actively in the UN Operations Management Team and other interagency meetings; shares relevant information with colleagues, and ensures implementation of decisions taken by the heads of the agencies.
- Liaise with Government departments and other diplomatic missions to ensure timely approval of visas, work permits, VHF/HF radio licenses, vehicle imports, and resource mobilization, as well as issues of common interest.
Applicants must have:
- University degree in public administration or business administration, or related field.
- At least 5 years of experience in a range of administration and management, including supervision of staff.
- Thorough knowledge of administrative, financial and management principles and practices.
- Proven skills in project planning.
- Demonstrated ability to act independently and exercise sound judgement.
- Ability to represent the Organization in dealing with Government, UN agencies and other development partners.
- Ability to work under pressure.
- Excellent advocacy and inter-personal skills, tact and diplomacy.
- Ability to use MS office and enterprise-wide integrated administrative and program planning software.
- Proficiency in Microsoft Office Suite, and working knowledge of ERP applications.
- Expert knowledge of written and spoken English.
- Working knowledge of local language is an advantage.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.