Administrative Officer at WHO, Kiev, Ukraine

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Deadline: 7 March 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Administrative Officer in Kiev, Ukraine. The duration of this post is 2 years.

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The purpose of the Administrative Officer is to manage the day-to-day operations of the WHO Country Office in UKR, under the supervision of the WR/Head of WHO Country Office (WR/HWO).

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

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The Administrative Officer will perform the following functions:

  • Provide support to the WR/HWO for the management and control of all administrative services and operations of the WHO Country Office (CO). Such services and operations include budgeting, finance, procurement, human resources management, meeting & workshops management, and office space and equipment arrangements;Advise WR/HWO on the allocation of financial, human, and physical resources of the CO.
  • Monitor and analyze financial/non-financial data to assess options for solutions to financial, administrative and human resources issues.
  • Establish and utilize tracking mechanisms that allow the WR/HWO and his/her team to be proactive in initiating and executing administrative actions.
  • Oversee the financial management systems of the CO.
  • Prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans.
  • Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming.
  • Work in close collaboration with the designated HRO on all human resources issues related to the staffing of the WHO Country Office to implement the approved HR plan and in addressing complex HR issues related to the Country Office’s staff.
  • Engage in early problem resolution whenever possible.
  • Coordinate the preparation of the CO Human Resources Plans and all processes for recruitment of staff assigned to the CO;
  • Perform and/or oversee leave tracking and performance management processes for the CO; procurement actions, contracts and execution of orders for services or goods.
  • Request for office space and office equipment; planning and execution of operational aspects of meetings and workshops hosted by the CO;
  • Supervise assigned administrative support staff; coordinate their work objectives, distribute and organize tasks in accordance with the needs of the office, and evaluate their performance;
  • Participate in the formulation, negotiation, and consultation of project proposals funded by external agencies.
  • Review them to ensure that they meet the Organization’s administrative and financial rules and regulations.
  • Draft donor financial reports and provide input to WHO and other involved parties within WHO/EURO in this regard.
  • Plan, recommend, and implement systems, norms and procedures for the administration of human, financial and material resources of the CO.

Eligibility Criteria

Applicants must have:

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  • University degree (Bachelor’s level) in business, public administration, finance, economics or a related field from a recognized institution.
  • Master’s degree in business administration or related field.
  • At least 5 years of combined national and international professional experience in administration, finance, project management, with supervisory responsibilities.
  • Technical expertise in administration, budget planning and programming, financial/accounting administration, local and international human resources management, security, travel arrangements, general services, procurement, and other related administrative services and operations.
  • Thorough theoretical and practical knowledge and skills in handling administrative problems.
  • Mature judgment, strong technical, analytical and conceptual skills.
  • Demonstrated ability to analyze financial data and provide recommendation on key administrative issues.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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