Administrative Services Coordinator at ADB, Manila, Philippines


Deadline: 7 May 2019

Asian Development Bank (ADB) is currently seeking applications from eligible applicants for the post of Administrative Services Coordinator (Planning and Coordination) in Manila, Philippines. The duration of this post is 3 years.

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The Administrative Services Coordinator (Planning and Coordination) will provide diverse administrative support and coordination on personnel administration, training and development, and other departmental activities/projects to OAS Management for the efficient and timely performance of its functions.

The ADB aims for an Asia and Pacific free from poverty.

Key Jobs Responsibilities

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The Administrative Services Coordinator will perform the following functions-

  • Support the human resources administration of OAS in terms of personnel recruitment, training needs and requirements, interdivision/department transfers, resignations, retirements and temporary replacements; monitors status of vacant positions and prepares/updates organizational charts; and attends to departments staffing needs and staff utilization.
  • Support in reviewing job descriptions and candidates’ profiles.
  • Review recommendations for promotions, transfers, and appointments.
  • Coordinate OAS’ staffing procedures and requirements and contributes to overall staff resource planning.
  • Review and update relevant documents pertaining to OAS staffing complement and provides preliminary advice on the interpretation of human resources policies and procedures to ensure that these are properly observed.
  • Coordinate other related personnel actions and participates in the discussion as needed. Ensures the preparation of write-up for Management consideration and approval.
  • Participate in staff counseling and disciplinary matters.
  • Conduct departmental annual training needs assessment, provides assistance in the identification of technical training programs that support the OAS overall strategy, and coordinates closely with BPPP in customizing training programs for OAS staff.
  • Provide support in defining the learning and development needs of the department and in refining the program design, content and materials.
  • Prepare summary report and analysis of post-training evaluations of participants.
  • Contribute to the development, maintenance, and delivery of OAS Client Satisfaction Survey.
  • Prepare analysis, statistical reports, and Action Plan.
  • Coordinate dissemination of OAS Staff Engagement Survey results and provides support in the preliminary interpretation of results. Contributes to the development of OAS Staff Engagement Survey Action Plan.
  • Lead in planning, development, and delivery of OAS retreat.
  • Coordinate and oversee the implementation of the OAS Rewards and Recognition Program.
  • Lead in the delivery and implementation of the awards.
  • Other duties that may be assigned as reflected in the incumbent’s work plan.

Eligibility Criteria

Applicants must have-

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  • Bachelor’s Degree major in Business Administration or related fields.
  • At least 5 years relevant experience.
  • Thorough knowledge in personnel management and office administration.
  • Working knowledge of ADB policies, guidelines and procedures related to the area of personnel administration and administrative services operations an advantage.
  • Knowledge of ADB-adopted computer applications.
  • Excellent written and verbal communication skills in English.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit ADB.

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