Assistant at WHO, Geneva, Switzerland

Deadline: 30 October 2018

World Health Organisation (WHO) is currently seeking applications from eligible applicants for the post of Assistant in Geneva, Switzerland. The duration of this post is 2 years.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Programme Assistant will perform following functions-

  • Arrange and monitor the use of WHO conference rooms, including negotiating room changes to maximize the rooms that are available.
  • Maintain and monitor Online Conference Room Information Systems.
  • Take action to recover the meeting overhead charges and other related costs incurred by units in WHO as well as other entities.
  • Update the WHO Conference services Website with all relevant information.
  • Assist departments with the coordination of facilities in the delivery of exhibitions and other activities associated with major celebrations and events.
  • Prepare the weekly programme of events.
  • Provide logistical assistance during major off site Conferences or Events organized by WHO.
  • Oversee the smooth operation of the technical sides of small and large-scale WHO meetings and events.
  • Ensure that the technologies used in audiovisual context are available and are smoothly functioning at these events, many of which also take place outside WHO headquarters.
  • Ensure technology surveillance, test and document new technology that could be used in WHO headquarters.
  • Test the multimedia content with meeting organizers and demonstrate how to use the in-room equipment.
  • Use and support videoconferencing systems and webcasting tools such as WEBEX.
  • Development of tools allowing proper management of rented material, daily management of temporary staff, and display of weekly schedule.
  • Ensure meticulous advanced planning, configuration, purchase of equipment and trouble-shooting in case of unexpected issues during events.
  • Stock management and verification that all equipment are available when needed and properly functioning all time.

Eligibility Criteria

Applicants must have-

  • Graduation of Secondary, Technical or commercial school.
  • 5 years of experience, of which at least 2 in the area of Conference Services, Events management and logistics, including experience in an international environment.
  • Proven experience in monitoring and using AV systems such as Televic, Crestron, CISCO and Polycom videconferencing systems and webcasting tool such as CISCO WEBEX.
  • Experience in using general conference equipment such as microphones and in-room cameras.
  • Proven expertise in monitoring, setting up and using AV systems such as Televic, Crestron, CISCO and Polycom videconferencing systems, interpreters equipment, multi-media equipment such as projectors, wireless microphones and speakers.
  • Sound understanding of streaming technology in general and AV systems.
  • Proven expertise using databases to manage temp staff recruited for events, rental and stock management of equipment, contract management and follow up financial back-charging of activities, etc.
  • Proven organizational skills; excellent interpersonal and communication skills both written and verbal; ability to work on own initiative or cooperatively and effectively as a member of a team;
  • High sense of initiative, accountability, diplomacy, and good judgment.
  • Work also requires maintaining and developing computer skills by attending in-house courses or through the use of self-training software packages.
  • Expert knowledge of English.
  • Intermediate knowledge of French.
  • Nationality of Switzerland.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.