Deadline: 12 February 2023
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Assistant (Documents) in Lyon, France. The duration of this post is 1 year.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Assistant (Documents) will perform the following functions:
- Governing Council (GC) and Scientific Council (SC)
- Prepares all correspondence regarding GC and SC matters in general;
- Drafts agendas (GC and SC) and resolutions (GC);
- Provides a draft template of the SC Report;
- Checks draft documents for established format, style and completeness before finalization; uploads them on a dedicated digital site and informs in-house and external participants of their availability;
- Manages Session preparation through Progress Review Meetings;
- Organizes travel and accommodation arrangements for all participants;
- Attends GC and SC and provides proactive support;
- Ensures the necessary follow-up of GC decisions/resolutions and SC decisions/recommendations with the relevant Secretariat staff.
- Arrange teleconferences between the Director and the Chairs and Vice-Chairs of the SC and GC.
- Prepares draft agenda (approximately every two months) and provides a summary for dispatch to all participants and for official record.
- Peer-Review Meetings (Review Panels)
- Organizes a teleconference between the SC Chair, the Review Panel Chair (a selected SC member) and the Director for the selection of external experts;
- Organizes travel and accommodation arrangements for all participants;
- Provides templates to the branch(es) under review and checks documents for established format, style and completeness before finalization;
- Uploads documents on a password-protected space on a dedicated digital site;
- Manages meeting preparation, attends Review Panel meeting and provides support when required;
Eligibility Criteria
Applicants must have:
- Graduation from a secondary school or equivalent.
- Training in secretarial work and/or general administration with possession of a diploma (BTS or equivalent);
- Specialized training, acquired by practical application of the Organization methods, in records and documents administration.
- University degree in management, general administration, library and documents management or relevant field.
- At least 8 years’ progressively responsible experience in general administration
- Minimum 3 years’ experience in IARC/WHO.
- UN experience or experience in a multicultural work environment.
- Prior experience in managing sensitive and high volume of documents.
- Excellent knowledge of either English or French language with working proficiency of the other.
How to Apply
Applicants must submit their applications through online process.
For more information, visit WHO.
