Business Support Assistant at WFP, Beirut, Lebanon

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Deadline: 02 September 2018

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Business Support Assistant (Fleet Management) in Beirut, Lebanon.

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World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Business Support Assistant will perform the following functions:

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  • Maintain an updated database containing information on vehicle location for all of Lebanon.
  • Receive and respond requests from other units to assign drivers for missions ensuring a proper rotation is always maintained within the driver pool.
  • Reconcile the monthly fuel consumption for Vehicle.
  • Maintain updated individual files for all vehicles ensuring all required information is included.
  • Verify all vehicle logbooks are properly filled.
  • Follow up with insurance company in case of Accidents and monthly Renewals.
  • Follow up with Dubai Office regarding the new vehicle lease / insurance / request for additional equipment / Renewal of existing vehicles lease / shipment.
  • Request and follow-up on security clearances for field visits.
  • Track drivers’ overtime records and issue reports as needed.
  • Supervise drivers and ensure trainings are provided for safe driving.
  • Create Purhcase Requests (PRs) and Purchase Orders (POs) for all the items related to vehicles / Support Service.
  • Prepare all required reports and statistical information for the transport unit.
  • Coordinate with admin assistants in the field on field missions and UNIFIL clearances.
  • Act as an alternate for Asset Management.
  • Perform any other duty as required.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school education.
  • University degree in Business Administration or other related functional area.
  • At least 3 years of progressively responsible experience in general administrative work with at least 1 year of experience related to fleet management.
  • Fluency in both oral and written communication in Arabic and English languages.
  • Fluency in French.
  • Nationality of Lebanon.

How to Apply

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Applicants must submit their applications through online process.

For more information, please visit WFP.