Procurement Assistant at ECA, Addis Ababa, Ethiopia

Deadline: 14 July 2017

United Nations Economic Commission for Africa (ECA) is currently seeking applications from the eligible applicants for the post of Procurement Assistant in Addis Ababa, Ethiopia.

ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development.

Key Jobs Responsibilities

The Procurement Assistant will perform the following functions-

  • Provide procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
  • Review, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
  • Monitor status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
  • Produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
  • Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
  • Finalize purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
  • Assist relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.

Eligibility Criteria

Applicants must have-

  • High school diploma or equivalent.
  • 5 years of experience in procurement, administrative services or related area is required, of which preferably 3 years of experience in the UN common system or in an international public organization and at least 2 years of procurement experience is desirable.
  • Experience in Contract Management and Contract Administration and with an ERP system in the area of purchasing and supply chain is also desirable.
  • English and French are the working languages of the United Nations Secretariat.
  • Fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit ECA.

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