Procurement Specialist at SNV, Kigali, Rwanda

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Deadline: 11th February 2019

SNV is currently seeking applications from the eligible applicants for the post of Procurement Specialist in Kigali, Rwanda.

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The Procurement Specialist will be responsible for variety procurement of goods and services for all Isuku Iwacu’s micro, small and competitive purchases as needed.

SNV’s mission is to make a lasting difference in the lives of millions of people living in poverty.

Key Jobs Responsibilities

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The Procurement Specialist will perform the following functions:

  • Prepare annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services.
  • Review all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary on the basis of the type of procurement requested.
  • Determine suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
  • Review and analyse bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
  • Liaise with program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, scopes of work and evaluation criteria, etc.).
  • Participate in contract negotiations, prepares and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
  • Monitor invoices/deliverable against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office.
  • Maintain electronic and hard copy records of all procurement actions, and supports the review and audit of procurement files.
  • Stay abreast of and communicates any changes in contractual requirements.
  • Continuously identify ways to streamline project procedures and processes.
  • Coordinate project inventory.
  • Negotiate and agree quarterly performance targets with her/his supervisor.
  • Perform other tasks as assigned or required.

Eligibility Criteria

Applicants must have:

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  • Prepare annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services.
  • Review all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary on the basis of the type of procurement requested.
  • Determine suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
  • Review and analyse bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
  • Liaise with program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, scopes of work and evaluation criteria, etc.).
  • Organize and coordinate selection committees for the review of each for bids, and compiles required documentation (bids or evaluation matrices, BAFO letters, etc.) ensuring completeness and compliance.
  • Participate in contract negotiations, prepares and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
  • Maintain and reconciles a tracker of all contracts and agreements in order to record deliverables, issue necessary modifications and/or cancellations, and complete adequate close-out.
  • Monitor invoices/deliverables against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office
  • Maintain electronic and hard copy records of all procurement actions, and supports the review and audit of procurement files
  • Stay abreast of and communicates any changes in contractual requirements
  • Continuously identify ways to streamline project procedures and processes.
  • Coordinate project inventory.
  • Negotiate and agree quarterly performance targets with her/his supervisor.
  • Perform other task as assigned or required.
  • Nationality of Rwanda.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit SNV.

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