Procurement Specialist at SNV, Kigali, Rwanda

Deadline: 11th February 2019

SNV is currently seeking applications from the eligible applicants for the post of Procurement Specialist in Kigali, Rwanda.

The Procurement Specialist will be responsible for variety procurement of goods and services for all Isuku Iwacu’s micro, small and competitive purchases as needed.

SNV’s mission is to make a lasting difference in the lives of millions of people living in poverty.

Key Jobs Responsibilities

The Procurement Specialist will perform the following functions:

  • Prepare annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services.
  • Review all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary on the basis of the type of procurement requested.
  • Determine suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
  • Review and analyse bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
  • Liaise with program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, scopes of work and evaluation criteria, etc.).
  • Participate in contract negotiations, prepares and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
  • Monitor invoices/deliverable against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office.
  • Maintain electronic and hard copy records of all procurement actions, and supports the review and audit of procurement files.
  • Stay abreast of and communicates any changes in contractual requirements.
  • Continuously identify ways to streamline project procedures and processes.
  • Coordinate project inventory.
  • Negotiate and agree quarterly performance targets with her/his supervisor.
  • Perform other tasks as assigned or required.

Eligibility Criteria

Applicants must have:

  • Prepare annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services.
  • Review all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary on the basis of the type of procurement requested.
  • Determine suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
  • Review and analyse bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
  • Liaise with program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, scopes of work and evaluation criteria, etc.).
  • Organize and coordinate selection committees for the review of each for bids, and compiles required documentation (bids or evaluation matrices, BAFO letters, etc.) ensuring completeness and compliance.
  • Participate in contract negotiations, prepares and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
  • Maintain and reconciles a tracker of all contracts and agreements in order to record deliverables, issue necessary modifications and/or cancellations, and complete adequate close-out.
  • Monitor invoices/deliverables against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office
  • Maintain electronic and hard copy records of all procurement actions, and supports the review and audit of procurement files
  • Stay abreast of and communicates any changes in contractual requirements
  • Continuously identify ways to streamline project procedures and processes.
  • Coordinate project inventory.
  • Negotiate and agree quarterly performance targets with her/his supervisor.
  • Perform other task as assigned or required.
  • Nationality of Rwanda.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit SNV.