Program Administrative Specialist at New York, United States

Deadline: 29 June 2017

Open Society Foundations (OSF) is currently seeking applications from the eligible applicants for the post of Program Administrative Specialist in New York, United States.

OSF works to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

Key Jobs Responsibilities

The Program Administrative Specialist will perform the following functions-

  • Providing advanced administrative support for grant making activities and other program functions.
  • Updating key documents and calendars that track selection cycles and grant progress.
  • Organizing and maintaining the shared drive, electronic files, and databases.
  • Liaising with vendors and consultants and assisting with compliance and procurement processes; managing associated contracts and payments.
  • Liaising with Accounting/Finance and utilize Concur and NetSuite to process expense reports, invoices and reimbursements.
  • Reviewing reports and other documents for compliance, accuracy, and readability.
  • Assisting with processing grants as well as identifying and implementing grants-related best practices.
  • Assisting in complex events planning and managing related travel, logistics, and budgets.
  • Liaises with vendors (e.g. event planners, translators, graphic designers, etc.) and negotiating contract terms and conditions.

Eligibility Criteria

Applicants must have-

  • Bachelor’s degree and 3 to 5 years of experience; or equivalent combination of education and experience.
  • Administrative experience at a large and complex organization.
  • Experience making administrative and procedural decisions and judgments on sensitive and confidential issues.
  • Demonstrated proficiency in using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps).
  • Experience with record keeping, budgeting management, and finance administration is crucial.
  • Experience administering travel and expenses, catering, office security, and scheduling personnel appointments and maintaining calendars.

How to Apply

Applicants must submit their cover letter and resume as one document through online process.

For more information, please visit OSF.

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