Project Administrator at UNDP, Pretoria, South Africa

Deadline: 25 October 2018

United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Project Administrator in Pretoria, South Africa. The duration of this post is 1 year.

UNDP works in nearly 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

Key Job Responsibilities

The Project Administrator will perform the following functions-

  • Organization of project activities:
    • As requested and guided by the Project Manager, book venues for project meetings and workshops, coordinating invitations, travel, hotel and catering arrangements, draft agendas, programmes and prepare meeting and workshop documents, taking notes and preparing minutes of meetings and workshop proceedings and assistance in the timely follow-up of agreed actions.
    • Arrange project visits for monitoring and evaluation purposes, capture and analyze monitoring data and help compile monitoring and Evaluation reports in close collaboration with Responsible Parties, Project Manager and Monitoring and Evaluation officer at UNDP CO.
  • Maintaining records of the project, project budget and expenditure:
    • Procurement of project requirements, processing invoices, keeping systematic track of all invoices/receipts received and payments made according to UNDP rules and regulations and ensure responsible parties adhere to the same rules and regulations.
    • Assist the Project Manager with quarterly financial and narrative reports.
    • Ensuring that all payments made are considered eligible by the UNDP.
  • Communication and reporting:
    • Collecting, editing, summarizing and presenting project related information for the development and distribution and broadcasting of communication and awareness material through different media and social media platforms.
    • Maintain and update project related social media platforms.
    • Coordinate and monitor the quality of implementation of the communication strategies of the three Responsible Parties, and ensure it relate and link to the Project Communication Strategy.
  • Support in tracking and monitoring of project activities:
    • Track activities in project work plan; notify Project Manager of outstanding activities and reports.
    • Track and report, in consultation with the Project Manager, on project activities.
  • Maintaining a professional and positive image of the Project Management Office of UNDP and the Department of Environmental Affairs:
    • Always keep a positive image of the Office in all dealing associated with the Securing multiple ecosystems benefit through Sustainable Land Management project.
    • Provide general support to Implementing colleagues, within the constraints of own workload.
    • Undertaking any tasks and responsibilities as reasonably required by the Project Manager.

Eligibility Criteria

Applicants must have-

  • Secondary Education, preferably with specialized certification in Administration, Accounting or Finance.
  • University Degree in Business or Public Administration, Economics, or Social Sciences would be desirable, but it is not a requirement.
  • 5 years of administrative or project management experience is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and social media platforms.
  • Fluency in English.
  • A second language would be an advantage
  • Nationality of South Africa.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNDP.