Deadline: 15 July 2020
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Project Assistant in Baku, Azerbaijan. The duration of this post is 12 months.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Project Assistant will perform the following functions:
- Draft correspondence and documents based on written/verbal prompts from the Professional staff of the unit.
- Independently composes and finalizes correspondence of administrative nature.
- Revise unit correspondence, reports, and documents for proper form and (non-technical) content.
- Take notes at meetings.
- Type reports and other documentation. Arranges duty travel.
- Scan, record, refer and follow up correspondence and documents, evaluates the urgency or critical nature of items, and brings them to the attention of the responsible staff.
- Inform and remind responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate.
- Use GSM, monitors aspects of the implementation of activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved projects.
- Assemble draft background for planning, monitoring and evaluation exercises.
- Input duty travel recommendations and issues reminders re follow up, records project/programme monitoring and evaluation notes.
- Make administrative arrangements for country and inter country activities including preparation of various committal documents related to procurement of goods and services, arrangements of study tours and duty travel in accordance with the approved programme budget/collaborative programmes with countries.
Eligibility Criteria
Applicants must have:
- Completion of secondary school or equivalent.
- Relevant higher education from an accredited institution.
- At least 5 year’s of progressively responsible experience in the secretarial/administrative field
- Experience in an international environment or institution.
- Relevant experience in WHO or in the UN.
- Expert knowledge of English is required.
- Expert knowledge of the local language of the duty station is required.
- Working knowledge of either French, German or Russian is desirable.
How to Apply
Applicants must submit their applications through online process.
For more information, visit WHO.
