Senior Administrative Assistant at WFP, Nairobi, Kenya

Deadline: 28 June 2017

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Senior Administrative Assistant in Nairobi, Kenya.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Senior Administrative Assistant will perform the following functions-

  • Review assets requirements for Country Office/Area Offices, assist in identification of new requirements and review assets shelf/useful life against corporate guidelines.
  • Participate in preparation of assets related budgets and prepare annual assets procurement plans.
  • Contribute to planning, monitoring and processing of assets related administrative actions, including procurement requests and Long Term Agreements (LTAs).
  • Coordinate the activities of assets management team at Country Office and Area Offices to ensure individual and team objectives are met.
  • Generate regular assets reports from corporate assets management databases, review data integrity, analyze and recommend corrective actions.
  • Compile and prepare reports for decision making to support the effective and timely management of WFP resources.
  • Coordinate physical count of assets, investigate, report discrepancies and present to the Local Property Survey Board (LPSB) with recommendations for structured deliberations. Monitor the implementation of LPSB recommendations.
  • Ensure that any transfers of WFP property to government counterparts, cooperative partners, retailers are duly recorded in line with WFP corporate procedures.
  • Ensure payment for assets related supplies and/or services are processed promptly as per IPSAS requirements.

Eligibility Criteria

Applicants must have-

  • Completion of secondary school education.
  • A post-secondary certificate in administration or other field related to office management is desirable.
  • Advanced certification in IT or database management and university degree in Business/Public Administration would be an added advantage.
  • 5 years of progressively responsible professional support experience in general administrative work of which at least 2 years must be in the field of inventory and assets management.
  • Fluency in both oral and written communication in English is a requirement.
  • Nationality of Kenya.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WFP.

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