Deadline: 20 July 2020
United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from eligible applicants for the post of Supply Assistant in Harare, Zimbabwe. The duration of this post is 6 months.
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UNICEF works for a world in which every child has a fair chance in life.
Key Jobs Responsibilities
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The Supply Assistant will perform the following functions:
- Provide input to the formulation of the annual Supply Plan.
- Conduct data review and analysis for category management and assist in the development of procurement strategies.
- Support market research in relevant areas for UNICEF and assist in gathering evidence on the best approaches to sustainable and best value for money procurement.
- Where relevant, support product innovation and market shaping initiatives for specific categories of supplies and services providing relevant data.
- Liaise with colleagues from respective programme sections in planning procurement and contracting initiatives, supporting development of relevant specifications, terms of reference, and logistics arrangements and timelines.
- Prepares documentation for the establishment of Long Term Arrangements (LTAs) and act on specific procurement requisitions as might be required.
- Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor.
- Assist with bid openings, and technical and financial analysis of offers as might be required. Conduct clarifications with suppliers.
- In-country logistics:
- Provide input on the logistics component of the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms.
- Keep track of demurrages and detention charges.
- Negotiate with Airport/Port/Shipping Line for waiver of demurrage/detention charges whenever required.
- Calculate budget requirements for various delivery modalities and ensure establishment of budget with the colleagues from the respective programme sections.
- Liaise with supply colleagues as well as colleagues from respective programme sections, use supply dashboards to ensure pipeline monitoring establishment of appropriate logistics capacity.
- Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.
- Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
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Applicants must have:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
- Minimum 4 year’s of relevant administrative experience in supply chain management or a commercial context is required OR a minimum of 1-2 year’s experience, supplemented by a university degree in supply chain, business administration, contract/commercial law or another relevant field.
- Relevant experience in UNICEF systems is required.
- Relevant experience in a UN system agency or organization.
- Understanding of development and humanitarian work is an advantage.
- Fluency in English and the local language of the duty station is required.
- Knowledge of another UN language is considered as an asset.
- Nationality of Zimbabwe.
How to Apply
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Applicants must submit their applications through online process.
For more information, visit UNICEF.
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