Business Support Assistant at WFP, Dubai, United Arab Emirates

Deadline: 19 May 2019

The World Food Programme (WFP) is currently seeking applications from the eligible applicants for the post of Business Support Assistant in Dubai, United Arab Emirates. The duration of this post is 12 months.

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The Business Support Assistant will provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Business Support Assistant will perform the following functions:

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  • Front Office
    • Receptionist duties.
    • Take documents around for signature, scan signed papers and ensure their receipt by addressee.
    • Deliver keys and shipping documents between warehouses, workshop and UNHRD premises ensuring all documents are signed and confirmed.
    • Liaise with facilities management such as workmen, cleaning etc. to ensure controlled access to Fleet Centre premises and all works are done.
  • Administrative
    • Maintain the FC accessory stock inventory master list.
    • On the basis of job cards prepared by workshop manager assemble and assign the correct accessories to each work order/technician.
    • Monitor the availability of accessories and alert workshop supervisor to order new inventory in a timely manner.
    • Perform a physical count of accessories at the end of every month.
    • Assist in maintaining PO & BOE records of all feet centre warehouse items.
    • Help to update invoicing status in FW & FC Assets status in excel sheet.
    • Add/Edit/ Remove stock in FW(FMS).
    • Assist finance in completing Invoices for each FC customer quarterly.
    • Assist FC staff in their duties during peak times.
    • Perform other related duties as required.

Eligibility Criteria

Applicants must have-

  • Completion of secondary school education.
  • 3 or more years of experience in general administrative work.
  • Ability to use standard office equipment such as photocopiers and scanners.
  • Ability to follow standard business support processes and procedures.
  • Knowledge of standard office software packages, e.g. Microsoft word.
  • Ability to provide information using courtesy and tact.
  • Good attention to details.
  • Nationality of United Arab Emirates.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit at WFP.

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