Business Support Assistant (Billing) at WFP, Djibouti City, Djibouti

Deadline: 21 February 2017

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Business Support Assistant in Djibouti City, Djibouti.

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The Business Support Assistant will provide assistance within the standard procedures for a specific occupational field of work, to facilitate effective service delivery.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Business Support Assistant will perform the following functions-

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  • Assist and collect as much information on billing delays to ensure that WFP’s interests are fully covered and share information with relevant / relevant units.
  • Ensure the verification and timely processing of invoices.
  • Maintain the invoice tracking database and ensure that it is updated in a timely manner.
  • Request country offices to provide advance funds for shipments in accordance with WFP’s accounting compliance.
  • Ensure that funds are recorded and maintained in the WFP system prior to receipt of invoices.
  • Directly inform the direct supervisor of loss and damage and the collection of documentary support for the damage to be sent to the Legal Department at Headquarters.
  • Assistance in response to damaged cargo and arrangements for adequate inspections, sampling, testing and final settlement of contested cargoes.
  • Assist in accounting, report on food and non-food products and ensure the proper functioning of internal control systems and maintain all relevant records.
  • Maintain contractual costs and rates for port, shipping and transportation services.
  • Ensure that invoices are properly cleared prior to submission for payment and keep the relevant billing database properly managed.
  • Perform other duties as required.

Eligibility Criteria

Applicants must have-

  • Completion of secondary education.
  • 4 years minimum experience of progressive professional responsibility in the field related to the sector in question with general experience in the administrative and secretarial field.
  • Competence in the use of office equipment and software such as Microsoft Word.
  • Knowledge of routine work and methods to apply procedures with minimal supervision.
  • Demonstrated tact and courtesy by communicating or receiving information with different types of individuals.
  • Ability to identify errors and solve problems requiring attention.
  • Ability to provide guidance or training in the workplace to staff members of the same or lower grade.
  • Very good command of the English language.
  • Very good mastery or intermediate level of another official language may be requested depending on the location of the post or the area of ​​responsibility.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WFP.

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