Business Support Assistant (Billing) at WFP, Djibouti City, Djibouti

Deadline: 21 February 2017

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Business Support Assistant in Djibouti City, Djibouti.

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The Business Support Assistant will provide assistance within the standard procedures for a specific occupational field of work, to facilitate effective service delivery.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

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The Business Support Assistant will perform the following functions-

  • Assist and collect as much information on billing delays to ensure that WFP’s interests are fully covered and share information with relevant / relevant units.
  • Ensure the verification and timely processing of invoices.
  • Maintain the invoice tracking database and ensure that it is updated in a timely manner.
  • Request country offices to provide advance funds for shipments in accordance with WFP’s accounting compliance.
  • Ensure that funds are recorded and maintained in the WFP system prior to receipt of invoices.
  • Directly inform the direct supervisor of loss and damage and the collection of documentary support for the damage to be sent to the Legal Department at Headquarters.
  • Assistance in response to damaged cargo and arrangements for adequate inspections, sampling, testing and final settlement of contested cargoes.
  • Assist in accounting, report on food and non-food products and ensure the proper functioning of internal control systems and maintain all relevant records.
  • Maintain contractual costs and rates for port, shipping and transportation services.
  • Ensure that invoices are properly cleared prior to submission for payment and keep the relevant billing database properly managed.
  • Perform other duties as required.

Eligibility Criteria

Applicants must have-

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  • Completion of secondary education.
  • 4 years minimum experience of progressive professional responsibility in the field related to the sector in question with general experience in the administrative and secretarial field.
  • Competence in the use of office equipment and software such as Microsoft Word.
  • Knowledge of routine work and methods to apply procedures with minimal supervision.
  • Demonstrated tact and courtesy by communicating or receiving information with different types of individuals.
  • Ability to identify errors and solve problems requiring attention.
  • Ability to provide guidance or training in the workplace to staff members of the same or lower grade.
  • Very good command of the English language.
  • Very good mastery or intermediate level of another official language may be requested depending on the location of the post or the area of ​​responsibility.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WFP.

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