Business Support Associate at WFP, Gaborone, Botswana

Deadline: 23 July 2017

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Business Support Associate in Gaborone, Botswana.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Business Support Associate will perform the following functions-

  • Prepare and consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
  • Oversee the maintenance of records and databases to ensure information is organized and readily available for RTST and compliant with all relevant regulations and policies.
  • Prepare and print briefing materials for both the TSM/PM for use on official trips or meetings.
  • Coordinate maintenance of RTST programme assets.
  • Maintain administrative records of RTST programme assets and their maintenance.
  • Make travel arrangements for RTST – including preparation of trip documents, tickets and hotel reservations and submission of security clearance.
  • Provide administrative liaison between the RTST and administrative and accounting services in the RBJ.
  • Provide a full range of business support services to the RTST office to contribute to the effective functioning of business operations.
  • Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
  • Actively seek and use feedback to improve business processes and procedures.
  • Perform other related duties as required.

Eligibility Criteria

Applicants must have-

  • Completed secondary school with a diploma in Secretarial/Business Administration studies or equivalent.
  • At least 6 years of Administrative work experience of which 3 years should have been in the role of supporting senior staff.
  • Specialised knowledge of the application of business processes, gained through technical training and work experience.
  • Advanced working knowledge of MS Office and Outlook.
  • Good communication skills.
  • Ability to analyse and interpret financial data and monitor budgets.
  • Ability to proactively identify and recommend areas for improvement to the design and delivery of services.
  • Ability to maintain confidentiality.
  • Fluency in both oral and written communication in English is essential.
  • Working knowledge of French and Portuguese, an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WFP.

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