Program Assistant at UNOPS, Yangon, Myanmar

Deadline: 25 November 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from eligible applicants for the post of Program Assistant in Yangon, Myanmar.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Program Assistant will perform the following functions-

  • Arrange trips and field visits and coordinate all related logistics and administrative matters such as preparation of travel reservations, travel authorization, field trip plans, and process travel entitlements.
  • Visa facilitation, obtaining appointments, preparing travel authorizations, arranging for local transportation/flight tickets, hotel accommodation, etc. for consultants and other visitors.
  • Assist in organizing workshops, meetings, events and trainings such as arrangements of venues and catering, preparing handouts, handling of petty cash requests and operational cash advances and other requirements.
  • Assist the MMOC Asset Focal person in the asset verification.
  • Undertake low value procurement in line with the UNOPS Procurement Manual including raising requisitions, assist in preparation of specifications and TOR, obtaining quotations, evaluation; prepare purchase orders, contract management and payments.
  • Responsible for document management, including file closures and archiving in the unit.
  • Research and provide information as requested.
  • Assist in updating and editing the database as required.
  • Prepare project communication, documentation, reports and contracts, checking accuracy and compliance with UNOPS formats and style as requested by the supervisor.
  • Assisting in preparation of material needed for workshops, seminars, briefings.

Eligibility Criteria

Applicants must have-

  • Secondary education is required.
  • Specialized certification in a relevant field is desirable.
  • University Degree in Business Administration, Social Sciences, Development Studies or any related field is desirable but not a requirement.
  • Minimum 5 years of responsible administrative or programme support experience, preferably with international organization, is required.
  • Proven experience and knowledge of project administration would be an asset.
  • Previous successful involvement with and a good knowledge of NGOs & civil society would be an asset.
  • Experience with MS Office 2003 or newer versions is desirable.
  • Fluency in written and spoken English and Myanmar languages is required.
  • Nationality of¬†Myanmar.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.