Program Assistant at UNOPS, Yangon, Myanmar

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Deadline: 25 November 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from eligible applicants for the post of Program Assistant in Yangon, Myanmar.

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UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Program Assistant will perform the following functions-

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  • Arrange trips and field visits and coordinate all related logistics and administrative matters such as preparation of travel reservations, travel authorization, field trip plans, and process travel entitlements.
  • Visa facilitation, obtaining appointments, preparing travel authorizations, arranging for local transportation/flight tickets, hotel accommodation, etc. for consultants and other visitors.
  • Assist in organizing workshops, meetings, events and trainings such as arrangements of venues and catering, preparing handouts, handling of petty cash requests and operational cash advances and other requirements.
  • Assist the MMOC Asset Focal person in the asset verification.
  • Undertake low value procurement in line with the UNOPS Procurement Manual including raising requisitions, assist in preparation of specifications and TOR, obtaining quotations, evaluation; prepare purchase orders, contract management and payments.
  • Responsible for document management, including file closures and archiving in the unit.
  • Research and provide information as requested.
  • Assist in updating and editing the database as required.
  • Prepare project communication, documentation, reports and contracts, checking accuracy and compliance with UNOPS formats and style as requested by the supervisor.
  • Assisting in preparation of material needed for workshops, seminars, briefings.

Eligibility Criteria

Applicants must have-

  • Secondary education is required.
  • Specialized certification in a relevant field is desirable.
  • University Degree in Business Administration, Social Sciences, Development Studies or any related field is desirable but not a requirement.
  • Minimum 5 years of responsible administrative or programme support experience, preferably with international organization, is required.
  • Proven experience and knowledge of project administration would be an asset.
  • Previous successful involvement with and a good knowledge of NGOs & civil society would be an asset.
  • Experience with MS Office 2003 or newer versions is desirable.
  • Fluency in written and spoken English and Myanmar languages is required.
  • Nationality of¬†Myanmar.

How to Apply

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Applicants must submit their applications through online process.

For more information, please visit UNOPS.