Administrative Assistant at UNICEF, Yaounde, Cameroon

Deadline: 17 September 2017

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Yaounde, Cameroon.

The Administrative Assistant will be responsible for executing a broad variety of standardized administrative tasks for the respective section requiring thorough knowledge of UNICEF administrative procedures, processes and policies.

Key Jobs Responsibilities

Administrative Assistant will perform the following functions-

  • Responsible for the follow-up and renewal of the administrative and technical documents of the vehicles with Ministry of Transport, MINREX and others authorities.
  • Responsible for monitoring and renewing insurance contracts.
  • Monitoring accident and damage records with insurance companies.
  • Monitor and supervises the adequate and appropriate use of vehicles as per UNICEF rules and regulations and report anomalies to supervisor.
  • Ensure that services and maintenance of vehicles are in accordance with organizational standards.
  • Conduct monthly checks of vehicle log and reconcile with the official missions and report to supervisors any deviations for corrective action.
  • Prepare and submits monthly analysis of the costs related to the management of the fleet and make proposals on the corrective actions and cost savings to supervisor.
  • Submit monthly a report on the balances of the tom card and is responsible for replenishment according to the procedures and conduct a verification and reconciliation on monthly basis.
  • Responsible for the renewal of the drivers’ uniforms and their proper use.
  • Periodically generates reports and identifies drivers who do not follow the instructions and submit cases to the supervisor for corrective action.

Eligibility Criteria

Applicants must have –

  • Completion of secondary education, supplemented by technical certification related to vehicle management, or mechanics or vehicle repairs and maintenance.
  • Minimum 5 years of progressively responsible administrative or clerical work experience is required.
  • Fluency in French and working knowledge of English.
  • Local language of the duty station is required.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNICEF.

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