Deadline: 28 June 2021
World Health Organisations (WHO) is currently seeking applications from the eligible applicants for the post of Programme Assistant in Banjul, Gambia. The duration of this post is 2 years.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Programme Assistant will perform the following functions:
- Provide Administrative support to all the Cluster Officers.
- Initiate correspondence projects on the orientation of Program Managers, finalize them in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature.
- Organize the administrative preparation of internal and external meetings, including the preparation of business plans in GSM / Oracle, letters of invitation, cost estimates and travel requests, assist in the preparation of documents, sending materials and liaising with participants and others involved.
- Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues.
- Schedule meetings of Program Administrators, according to schedules and needs take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests.
- Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents.
- Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative’s signature.
- Use appropriate monitoring tools, monitor and ensure deadlines and deadlines are met, and correspondence and requests are analyzed and processed as soon as possible.
Applicants must have:
- Completion of secondary school followed by Administrative training.
- 5 -7 year’s experience in a recognized public or private institution.
- Experience in administrative support positions within WHO or another UN agency is an asset.
- Experience in Oracle-based systems or another ERP-like system is an asset.
- Demonstrate mastery, actualize his/her knowledge in the use of modern office technology through internal courses, on the job or self-training.
- Expert knowledge of English.
- Intermediate knowledge of one of the other official UN languages (Arabic, Chinese, French, Russian or Spanish).
How to Apply
Applicants must submit applications through online process.
For more information, visit WHO.