Executive and Human Resources Associate at UN Women, Yangon, Myanmar

Deadline: 20 May 2019

UN Women is currently seeking applications from the eligible applicants for the post of Executive and Human Resources Associate in Yangon, Myanmar. The duration of this post is 1 year.

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The Executive and Human Resources Associate is responsible for providing a variety of executive administrative support to the UN Women Country Representative maintaining full confidentiality in all aspects of assignment and, in close coordination with the Country Office management and staff, for managing the efficient flow of information and communications to ensure expeditious dissemination of information, timely action and compliance with established deadlines.

UN Women is the UN organization dedicated to gender equality and the empowerment of women.

Key Job Responsibilities

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The Executive and Human Resources Associate will perform the following functions-

  • Provide executive support to the UN Women Country Representative
    • Manage the UN Women Country Representative’s calendar, and schedule of appointments and meetings.
    • Arrange travel and hotel accommodations and other logistics for the UN Women Country Representative.
    • Maintain roster of Country Office (CO) contacts; update electronic mailing lists.
  • Provide administrative related support
    • Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops for the Country Representative.
    • Prepare Travel and visa arrangement for the Country Representative and senior International staff members.
    • Organize and attend meetings and events, prepare minutes and summaries for the Country Representative.
  • Provide Human Resources related support
    • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas.
    • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
    • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB).
  • Provide effective communication and information management support to the CO
    • Facilitate flow of information and communication between the UN Women Country Representative Office and other units within or outside of UN Women.
    • Review, prioritize and route correspondence to and from the UN Women Country Representative; take proactive follow-up action and keep the Country Representative informed.
  • Provide administrative and coordination support to the Country Representative Office’s external relations activities
    • Facilitate the Country Representative’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices.
    • Receive and greet high ranking officials/visitors.
    • Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.
  • Contribute to knowledge building and knowledge sharing
    • Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs.
    • Build and share knowledge and experience related to administrative and operations support.

Eligibility Criteria

Applicants must have:

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  • Completion of secondary education is required.
  • Bachelor’s degree in business administration or public administration is an asset.
  • Secondary education with at least 6 years of progressively responsible experience with administrative, secretarial, or programme experience.
  • Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems.
  • Experience with the ATLAS system is an asset.
  • Fluency in English and Burmese is required.
  • Knowledge of the other UN official working language is an asset.
  • Nationality of Myanmar.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UN Women.

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