HR Assistant at WHO, Kuala Lumpur, Malaysia

Deadline: 1 January 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of HR Assistant in Kuala Lumpur, Malaysia. The duration of this post is 2 years.

The HR Assistant will be reassigned to perform other duties within GHR as determined by the Coordinator, GHR which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The HR Assistant will perform the following functions:

Appointment of locally recruited staff, conference staff with travel and professional staff appointed for 60 days or less without positions.

  • Extension of temporary contracts of locally recruited staff.
  • Acting arrangement with and without pay and extension of acting arrangements beyond one year.
  • Processing of conversion of continuing appointments and issuance of appropriate letters to staff members.
  • Review and administer change in Full Time Equivalent (FTE) including updating of FTE Special Information Tables (SITs) and leave and absence module, as appropriate and issuance of appropriate letters to staff members.
  • Administer and prepare letters related to change in grade (reclassifications).
  • Administer and prepare letters related to reassignment of staff members, without change in duty station (e.g. lateral transfer, promotions).
  • Separation of locally recruited staff and administration of leave encashment.
  • Review supporting documents, determine eligibility and administer language allowance and accelerated Within-Grade Increases (WIGIs).
  • Process education grant final claims (except cases involving no pro-rata calculations or cases pertaining to staff on inter-agency transfers).
  • Process statutory travels Travel Requests (TRs) and Retro-active Travel Claims (RTCs) (home leave, family visit, Rest & Recuperation (R&R) and education grant travel).
  • Prepare letter and administer redeployment of staff within a country.
  • Review supporting document and administer self- service requests, dependency related transactions, including change in personal status involving.
  • Domestic partnerships and same sex marriages, change in nationality, change in recognized place of residence and salary advance emergency.
  • Administer planned and confirmed home leave, R&R leave, paternity leave, maternity leave, adoption leave, special leave with / without pay, leave without pay, including issuance of letters, as appropriate.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school education or its equivalent.
  • At least 5 years of relevant experience in HR management and/or administration or;4 years with a first level university degree.
  • 3 years with an advanced university degree.
  • Good technical expertise in human resources.
  • Ability to multi-task while paying attention to detail.
  • Good knowledge in the use of spreadsheet, word processing and Web-based software.
  • Meticulous and detail-oriented.
  • Good analytical and general organizational skills.
  • Sound judgement, integrity and tact when dealing with others.
  • Excellent inter-personal and communication skills.
  • Ability to brief others and explain procedures.
  • Expert knowledge of English.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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