Senior Human Resources Assistant at UNICEF, Timor-Leste

Deadline: 6 April 2017

United Nations Children’s Emergency Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Senior Human Resources Assistant in Timor-Leste.

The Senior Human Resources Assistant will provide administrative and secretarial support services to the country representative and to the deputy representative.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Senior Human Resources Assistant will perform the following functions-

  • Assist in preparing Special Service Agreement contracts in accordance with the guidelines for Individual Contractors & Consultants and ensure all requirements are met.
  • Participate and acts as resources to staff/management bodies such as Interview Panel, CRB and JCC providing administrative support on systems and procedures.
  • Responsible for the agenda and preparation of minutes.
  • Manage the leave system of the office.
  • Ensure the entitlements of staff in line with rule and regulations.
  • Provide guidance to staff when required.
  • Ensure job descriptions for all posts are up-to-date, properly recorded and duly classified. Support in the preparation of job descriptions for all categories of staff (professional and general service).
  • Provide assistance in briefing and orientation to newly-arrived staff on personnel and administrative procedures and requirements, living conditions in the country and international staff entitlements.
  • Prepare correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature within assigned area of responsibility.
  • Assist in processing staff members identify cards, UNLP issuance and extension and other necessary personnel-related documents.
  • Prepare staff lists and maintain records of personnel data for the country office.
  • In the absence of the supervisor, act as a secretary of training committee and assist in the preparation of training plans and organizing workshops.
  • Maintain filling system.
  • Perform other duties, as required.

 Eligibility Criteria

Applicants must have-

  • Completion of high school.
  • Training in Human Resources Administration/Management is desirable.
  • At least 7 years of practical work experience in the field of Human Resources Administration/Management.
  • Experience in an international organization desirable.
  • Ability to establish a service oriented work environment will be highly considered.
  • Fluency in English written and spoken.
  • Knowledge of the local language of Tetum and Portuguese is an asset.
  • Nationality of Timor-Leste.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNICEF.

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