Human Resources Assistant at WHO, Addis Ababa, Ethiopia

Deadline: 5 October 2018

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Human Resources Assistant in Addis Ababa, Ethiopia. The duration of this post is 12 months.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Human Resources Assistant will perform the following functions-

  • Provides relevant HR information and initiating transactions in GSM in the following areas:
    • Initiate position actions (Position classification and reclassification actions).
    • Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module.
    • Contract Management (appointments, extension of appointments, separation actions) changes in status actions.
    • Advise on possible reasons of HRAP rejections.
    • Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements).
    • Provide support to Staff in the use of the staff self-service module (GSM end-users)
  • Monitoring and Reporting of HR Actions.
  • Monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.
  • The incumbent will serve as back up to the team members in similar or different positions within the CSU.
  • Perform off-line recruitment, selection and all staffing actions including vacancy notices for all types of contracts.
  • Assist in Staff development activities from the learning needs to the final implementation of the SDL Plans.
  • Assist in new staff orientation, training logistics and recordkeeping.
  • Assist in compensation and benefits administration including medical benefits, Leave administration and recordkeeping by explaining entitlements to satff and related procedures.
  • Maintain up-to-date personnel records and files in both hard and soft copies.
  • Draft correspondences and letters with regards to all Administration issues.
  • Perform other duties as required.

Eligibility Criteria

Applicants must have-

  • Completion of secondary school.
  • Knowledge of general administrative and HR Policy theory and procedures.
  • At least 8 years of experience in Human Resources and preferably with 5 year’s experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.
  • Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures.
  • The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self-study or in-house training.
  • Knowledge of WHO rules, regulations, policies and practices would be an asset.
  • Expert knowledge of English.
  • Nationality of Ethiopia.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.