Project Assistant at UNOPS, Jakarta, Indonesia

Deadline: 23 October 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Project Assistant in Jakarta, Indonesia.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Project Assistant will perform the following functions-

  • Update and maintenance of Proposal information according to established procedures.
  • Assistance in the administration and monitoring of all budgetary, financial, procurement and routine administration aspects of service delivery.
  • Creation and update of Award information, including established project information and associated contracts and activity definitions and according to established procedures.
  • Drafting of project communications, documentation, reports and contracts, checking documents for accuracy and compliance with UNOPS format and style.
  • Performance of reconciliation activities on purchase orders such as close and cancel POs.
  • Entry of receipt information such as distributions, rejects, and cancellation; inspection of receipts according to inspection instructions; creation of receipts of invoice payments.
  • Preparation of authorizations for service activities for approval of the Supervisor.
  • Strong functionality in various OneUNOPS modules (creation of requisitions and purchase Orders, input of vendor details, tracking of payments, preparation of travel requests, input of budgets and revisions).
  • Maintenance of accurate records (hardcopy and online) of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients.

Eligibility Criteria

Applicants must have-

  • Completion of secondary school (high school diploma) is required.
  • First University Degree (Bachelor’s degree) in Business Administration, Public Administration, Social Sciences or equivalent disciplines is desirable.
  • Candidate with a relevant first university but less experience (but not less than one year) may be considered.
  • In absence of a degree, additional training in administrative and business practices is an asset.
  • Minimum 5 years of experience in general administrative or operations’ support services in national or international public or corporate organizations in combination with a high school diploma is required.
  • Intermediate level in English and fluency in Bahasa Indonesia is required.
  • Knowledge of second UN working language desirable.
  • Nationality of Indonesia.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.