Administrative Officer at UNOPS, Geneva, Switzerland

Deadline: 10 October 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Administrative Officer in Geneva, Switzerland.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Administrative Officer will perform the following functions-

  • Manage the time of the CEO including establishing/arranging appointments, maintaining CEO’s calendar, receiving and directing visitors, placing and screening calls and answering queries, making contacts with embassies, UN agencies, international institutions, government offices, stakeholders, partners, etc.
  • Collaborate with UNOPS dedicated Portfolio Management Team to obtain all necessary administrative services for CEO and other officials of the Secretariat.
  • Facilitate timely flow of documents/communication/messages to and from the CEO.
  • Establish and maintain a document/work assignment tracking system including receiving, screening, logging and routing as well as maintaining a system for follow-up and retrieval.
  • Maintain policy, confidential and general management files including all correspondences.
  • Maintain chronological files on all outgoing and incoming correspondences.

Eligibility Criteria

Applicants must have-

  • University degree (masters) or undergraduate degree (Bachelor’s) in International Relations, Business Administration, Public Administration, Social Sciences or related field is required.
  • With master’s degree, 5 years or undergraduate (bachelor’s) degree, minimum 7 years of relevant experience, preferably of working in the Executive Office setting of a United Nations agency or International Organisation, and directly in support of the Chief Executive and Senior Management Team.
  • Proficiency in Microsoft Office Excel, Outlook, PowerPoint, and Word applications required.
  • Ability to establish a high level of trust and confidentiality internally, and credibility externally.
  • Proactive and ability to anticipate the needs of the Chief Executive while working autonomously in a fast paced, highly matrixed Partnership.
  • Good communications and interpersonal skills are essential.
  • Fluency in oral and written English is required.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.