Deadline: 10 February 2021
The United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Project Management Support – Associate in Nairobi, Kenya.
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.
Key Job Responsibilities
The Project Management Support – Associate will perform the following functions:
- Support implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results
- Full compliance with UNOPS rules and regulations of programme/project management, financial processes, financial records and reports and audit follow up, human resources management, procurement processes and implementation of the effective internal control framework.
- Elaboration of the content of internal Standard Operating Procedures in Programme/Project Management, in consultation with the direct supervisor and office management.
- Ensures efficient and effective portfolio planning, administration and management, focusing on achievement of the following results
- Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations.
- Monitoring of progress for all projects/services agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.
- Interaction with colleagues, clients and partners and undertaking of missions, as may be required, to guide operational issues and UNOPS service provision.
- Resolution of operational and process issues, referring complex issues to supervisor with clear recommendations for courses of action.
- Review of service requests, assessment of their complexity, level of effort and UNOPS service fee levels for compliance with the UNOPS self-financing principle, and feedback prior to acceptance of projects for execution and/or service requests.
- Knowledge building and knowledge sharing, focusing on achievement of the following results
- Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge.
- Coaching and/or mentoring of colleagues on portfolio management and service administration and encouraging feedback to lead to process improvement and standardization.
- Publication and sharing of information and knowledge with colleagues, clients and partners.
- Participation in the trainings for the programme, operations and projects staff on programme/project management.
Applicants must have:
- Completion of secondary school with 6 years of experience is required.
- Diploma Certificate in business administration, project management, supply chain management, accounting, procurement, management, international relations and or other relevant disciplines with 4 years of relevant professional experience may be considered.
- Bachelor’s Degree in business administration, project management, supply chain management, accounting, procurement, management, international relations and or other relevant with 2 years of relevant professional experience disciplines may be accepted.
- 6 year’s of relevant experience in administration or programme support service is required.
- Experience working in financial reporting, operational transactions and will be an added advantage.
- Knowledge of ERP (oneUNOPS) systems is an asset.
- Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
- Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.
- Fluency in written and oral English is required.
- Knowledge of the second UN working language is desirable.
How to Apply
Applicants must submit their applications through online process.
For more information, visit UNOPS.