Deadline: 7 July 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Procurement Assistant in Kuala Lumpur, Malaysia. The duration of this post is 2 years.
The Procurement Assistant will provide administrative services to all staff and all WHO offices worldwide in respect of purchasing and shipping of both goods and services.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Jobs Responsibilities
The Procurement Assistant will perform the following functions-
- Carry out transactional processing of purchase requests for goods and services.
- Validate the purchase requests received and if they meet the validation criteria, turns them into purchase orders and approves them or submits them for approval.
- Identify her/his PO and picks it from the GSC/GPL mailbox and sends it out to suppliers and follows up with supplier to receive the acknowledgement copy, files it in Enterprise Content Management (ECM) and updates the end to end view in Global Management System (GSM).
- Responsible for entering receipt in GSM for goods shipped by the forwarding company or for counter-signed global contracts of services.
- Assist in the GSM period/biennium closure procedures and reporting, as required.
- Participate in working groups in order to improve standard operation procedures in the service centre and participates in policy working groups when required, working together with team and counterparts to implement new policies.
- Assist in administrative tasks, e.g. report preparation, statistics extract, mails handling, etc.
Eligibility Criteria
Applicants must have-
- Completion of secondary school or equivalent formal education/qualification.
- Certified training in procurement or a related subject area, desirable.
- 5 years of relevant work experience (in processing, transactions, service centre or other business) of which at least 2 years exposure to procurement activities.
- 4 years with a first level University Degree.
- 3 years with an Advanced University Degree.
- Advanced knowledge and experience using Oracle e-business suite and/or similar ERP systems, desirable.
- Ability to use computer systems pertaining to the treatment and processing of procurement such as the WHO Global Management System (GSM).
- Ability to handle and prioritize a high volume of notifications, transactions and reporting needs.
- Excellent knowledge of English, both written and spoken.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.
