Logistics Associate at WFP, Nairobi, Kenya

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Deadline: 19 February 2019

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Logistics Associate in Nairobi, Kenya.

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World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Logistics Associate will perform the following functions:

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  • Assist in preparation of quotations, invoices and other required documents.
  • Receive and verify contractors’ invoices and ensure that all supporting documents are attached, and calculations are accurate.
  • Raise WINGS Service Entry Sheets as required.
  • Collect supporting documents required to raise WINGS purchase orders.
  • Run the TPA related WINGS reports on fund consumption and provide preliminary analysis.
  • Maintain records on utilization of inter-agency funds using approved formats.
  • Monitor and report on food and non-food stocks in operation’s warehouses and prepare weekly stock reports.
  • Follow the movement of food and non-food items for the projects and operations in all locations.
  • Provide day-to-day reports on the progress and movements of WFP shipments.
  • Coordinate and manage deliveries by suppliers, clearing agents and WFP warehouses; monitor and assess quality, quantity and safety of the goods.
  • Respond to queries regarding inter-agency cargo and funds to staff in the unit and elsewhere in the Programme.
  • Prepare a variety of reports as required.
  • Maintain filing systems and archiving procedures for swift and easy retrieval of information.
  • Monitor on-going shipments, pipeline information, insurance claims etc.
  • Share knowledge and experience with other staff members and work to foster a team spirit.
  • Perform other related duties as required.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school education.
  • A post-secondary certificate in the related functional area is desirable.
  • At least 5 year’s experience in one or more of the logistics and ancillary sectors; port operations, shipping, clearing and forwarding, large scale road/rail transport and distribution management.
  • Experience in preparing and monitoring of budgets/resource plans/pipelines/supply chains.
  • Fluency in both oral and written communication in English is a requirement.
  • Experience in maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stocks.
  • Experience in analyzing data (on commodities, funds) and drafting reports.
  • Experience in measuring service provider’s performance against set KPIs.
  • Experience in compiling contract documentation.
  • Experience in providing technical business support in corporate systems.
  • Nationality of Kenya.

How to Apply

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Applicants must submit their applications through online process.

For more information, please visit WFP.