Operations Assistant at ADB, Manila, Philippines

Deadline: 20 March 2019

Asian Development Bank (ADB) is currently seeking applications from eligible applicants for the post of Operations Assistant in Manila, Philippines. The duration of this post is 3 years.

The Operations Assistant will perform a full range of secretarial duties for international staff and help coordinate administrative activities for the assigned unit.

The ADB aims for an Asia and Pacific free from poverty.

Key Jobs Responsibilities

The Operations Assistant will perform the following functions-

  • Ensure that all correspondence and documents for supervisors are prepared in compliance with ADB’s standards, and properly logged and distributed to the concerned staff.
  • Screen incoming telephone calls, takes accurate messages, deals with queries from callers and visitors, establishing the nature and priority of requirements of unexpected visitors to ensure that they are routed in a timely manner to the concerned staff.
  • Ensure the effective coordination of supervisor’s schedule by maintaining diaries and arranging appointment, meetings, travel, and accommodation as specified by the supervisors and in accordance with ADB procedures.
  • Assist in project processing by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units in a timely manner, and monitoring processing timelines to meet planned approval dates.
  • Ensure that office filing systems and records are properly maintained and updated for easy retrieval and track the flow of documents with the use of database for effective monitoring to meet deadlines.
  • Relieve other Operations Assistants when they are absent.
  • Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Eligibility Criteria

Applicants must have-

  • Bachelor’s degree.
  • 5 years of relevant professional experience.
  • Good working knowledge of procedures, formats and standards relevant in the performance of work.
  • Good memo composition and editing skills.
  • Good computer skills. Familiar with computer systems used generally in multilateral organizations.
  • Ability to liaise, work effectively and interact in a professional manner with staff within own work location, and with other ADB stakeholders.
  • Strong interpersonal skills; able to develop rapport internally and externally in a multilateral environment.
  • Ability to work collaboratively with teams as a constructive team member.
  • Strong oral and written communication skills in English.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit ADB.