Operations Assistant at ADB, New Delhi, India

Deadline: 7 June 2019

Asian Development Bank (ADB) is currently seeking applications from eligible applicants for the post of Operations Assistant in New Delhi, India. The duration of this post is 3 years.

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The Operations Assistant will perform a full range of secretarial duties for the assigned supervisors, including organizing and maintaining records, contact with the public, preparing correspondence and reports, assistance for visiting ADB missions and other appropriate functions as required; coordinate administrative activities for the India Resident Mission ( RM).

The ADB aims for an Asia and Pacific free from poverty.

Key Jobs Responsibilities

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The Operations Assistant will perform the following functions-

  • Ensure that all correspondence and documents for supervisors are correctly typed, prepared and submitted on time in compliance with ADB’s standard.
  • Ensure all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.
  • Provide efficient administrative services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.
  • Ensure the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.
  • Arrange meetings/appointments with Government of India, executing agencies, donors and other stakeholders.
  • Assist in the preparation of Aide Memoirs, background papers, back-to-office reports (BTORs) and other reports pertaining to group assigned.
  • Prepare Mission Authorization Requests (MARs) and Mission Authorization Business Travel Requests (MA-BTRs), and Request for Reimbursement of Business Travel (RRBT) for India Resident Mission (INRM) staff.
  • Assist in arranging required logistic facilities such as transportation, workshops, seminars, visas, shipments, custom clearances, etc.
  • Ensure the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
  • Relieve other Operations Assistants when they are absent, as required.
  • Perform any other duties as may be required and reflected in the incumbent’s workplan, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, assisting ADB visiting missions, and other routine office administrative functions.

Eligibility Criteria

Applicants must have-

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  • Bachelor’s degree.
  • At least 5 years of relevant professional experience.
  • Good typing skills; good knowledge of stenography preferred but not necessary.
  • Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB.
  • Ability to work with individuals from different cultural/national backgrounds; good interpersonal skills.
  • Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
  • Familiarity with local languages and institutions.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit ADB.

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