Executive Assistant at UNICEF, Panama City, Panama

Deadline: 2 April 2018

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Executive Assistant in Panama City, Panama.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Executive Assistant will perform the following functions-

  • Arrange appointments and maintains supervisor’s electronic calendar up to date.
  • Maintain programme group calendar of key events and travel (and office wide when required).
  • Ensure that documentation from programme group is shared in advance for meetings and regular discussions.
  • Monitor compliance with agreements.
  • Review documentation (such as travel request and trip reports) to ensure that they comply with agreed standards before being signed by the supervisor.
  • Compile data and information on subject matters relevant to the work of the DRD office to facilitate preparation of briefing notes, reports, working papers, and presentations.
  • Select and make pertinent abstract and undertake searches for information as requested.
  • Maintain electronic file with records pertaining DRD function, including confidential files and the electronic shared drive of the DRD office and Programme.

Eligibility Criteria

Applicants must have-

  • Completion of Secondary Education.
  • Protocol, business, literature, writing and research courses or other relevant disciplines.
  • 5 years of progressively responsible secretarial and administrative experience is required.
  • Experience in dealing with protocol matters and high-level executive support as well as programmatic experience is an asset.
  • Fluency in Spanish and English required.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNICEF.

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