Associate Procurement Officer at ADB, Manila, Philippines

Get Specific Grants relevant to your Country & Areas of Work. Learn how

Deadline: 13 February 2019

Asian Development Bank (ADB) is currently seeking applications from eligible applicants for the post of Associate Procurement Officer in Manila, Philippines. The duration of this post is 3 years.

75% Discount on Premium Membership (Ad)
For a limited time only, this discount offer gives you exclusive access to all the Premium Standard features for NGO grant success. Join Today.
 

The Associate Procurement Officer responsible for (i) providing guidance on financial bid evaluations and final ranking in the selection of consulting firms; (ii) reviewing and endorsing the approval of contract variations ensuring accuracy of data and compliance with ADB’s policies and procedures; (iii) issuing final contract variations; (iv) recommending final payments and closure of contracts.

The ADB aims for an Asia and Pacific free from poverty.

Key Jobs Responsibilities

Searching for the fastest way to write proposals? (Ad)
We have an extensive database of sample proposals from successful grantee organizations from around the world offering project ideas, proposal writing techniques and planned strategies. Join Premium to view Sample Proposals
 

The Associate Procurement Officer will perform the following functions-

  • Provide guidance in processing financial bid evaluations and final rankings under the Quality and Cost-Based Selection (QCBS), Fixed Budget Selection (FBS) and Least Cost Selection (LCS) methods.
  • Review the accuracy, correctness and completeness of Debriefing Notes to bidders.
  • Provide guidance in processing Contract Cost Estimates and Staffing Schedule during contract negotiations for the recruitment of ADB-administered consulting firms; and ensures accuracy and completeness of data and compliance with ADB’s policies and procedures.
  • Review and endorse the approval of contract variations by reporting staff, ensuring accuracy of data and compliance with ADB’s policies and procedures; assesses discrepant contract adjustments and clarifies with project team and recommends approval/disapproval; reviews and endorses long-term staff consultant extension requests online through CMS for approval by PPFD management;
  • Regularly update the CAU log to record variations, financial evaluations, contract negotiations and inputting outputs for appropriate monitoring and data generation; provides training and guidance to User Units (including RMs) on PPFD guidelines and procedures in contract variation; and assists Procurement Specialists in negotiating financial closure of contracts under dispute by analyzing financial information and providing recommendations.
  • Function as CMS and mainframe administrator; prepares application change requests (ACR) and ad hoc requests for CMS and mainframe applications.
  • Provide key information to modernization of ADB disbursement systems from the perspective of contract administration.
  • Simplify and streamline ADB consulting services contract administration.
  • Participate in the review of the division’s productivity study and work simplification projects and in working groups on ADB system modernization programs.
  • Provide comments/suggestions on designs of new IT solutions; and undertakes pilot-tests and user acceptance tests.
  • Provide briefing to new procurement specialists and visiting staff from other multilateral institutions on contract administration processes by ADB.
  • Review consulting services memos and documents for circulation.
  • Prepare CAU reports/statistics for use in PPFD reports such as the Annual Consulting Services Report.
  • Performs duties and other tasks that may be assigned and reflected in the incumbent’s workplan

Eligibility Criteria

Applicants must have-

Are you overwhelmed with too much grant information? (Ad)
Join Premium and view relevant grants and resources on a clean, ad-free and user-friendly Member Dashboard to organize and plan your successful fundraising. Learn more
 
  • Bachelor’s degree in accounting, business administration, finance, information technology, development, or related fields, preferably with advanced training.
  • At least 6 years of relevant work experience.
  • Excellent written (including report-writing) and verbal communication skills in English is required.
  • Good communication and interpersonal skills in a multicultural and multiple expertise professional environment.
  • Highly skilled in dealing with consultants of various organizations, cultures and countries to achieve continuous working relationships with engaged consulting firms and individual consultants.
  • Proven negotiation skills.
  • Thorough knowledge of ADB policies, guidelines and procedures in the selection, registration, and monitoring of consulting firms and individual consultants.
  • In-depth knowledge of the consulting services processes and relevant PAIs and Staff Instructions on consulting services that ADB-administers.
  • Strong analytical skills, sound judgment, fairness and discretion.
  • Basic knowledge of ADB-adopted procurement systems and applications, existing database management systems and other systems.
  • Ability to work effectively in a team-oriented environment, lead a team, and to guide Administrative Staff (AS) to facilitate work planning, delivery, quality review

How to Apply

Applicants must submit their applications through online process.

For more information, please visit ADB.

Getting late information about new grants? (Ad)
The Early Grant Information feature for Premium Members ensures that you receive grant announcements much ahead of others so that you can have enough time to research and apply. Join Premium to get early information