Procurement Assistant at WFP, Sana’a, Yemen

Deadline: 27 February 2019

World Food Programme (WFP) is currently seeking applications from eligible applicants for the post of Procurement Assistant in Sana’a, Yemen. The duration of this post is 6 months.

The purpose of the Procurement Assistant is to provide coordination, administrative services, and research, perform and apply appropriate processes, procedures, and policies that support the efficient and effective procurement services.

World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

Key Jobs Responsibilities

The Procurement Assistant will perform the following functions:

  • Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
  • Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
  • Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at the lowest cost to WFP.
  • Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
  • Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
  • Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
  • Research, collect and analyze data in order to produce reports to enable informed decision making by Procurement Officers, and consistency of information presented to stakeholders.
  • Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
  • Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
  • Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
  • Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

Eligibility Criteria

Applicants must have:

  • A post-secondary certificate (Bachelor’s degree) in the related functional area is required.
  • Experience conducting analyses and developing reports.
  • Experience working with suppliers or other third parties on day to day basis.
  • Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash-based, in-kind donations).
  • Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.
  • Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
  • Fluency in both oral and written communication in the Arabic and English languages.
  • Nationality of Yemen.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WFP.