Procurement Assistant at WHO, Cairo, Egypt

Deadline: 21 March 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Procurement Assistant in Cairo, Egypt. The duration of this post is 2 years.

The Procurement Assistant will be responsible for procurement and delivery of supplies and services essentially needed for the implementation of WHO collaborative programme activities.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Procurement Assistant will perform the following functions:

  • Review, analyze and process the incoming procurement of services requests received from all EMR Budget Centers through the eWorkflow system for APW, GES, TSA and Non-Grant LOA to ensure the appropriateness of the solicitation process and contractual modality, completion of supporting documents and compliance with WHO procurement rules and regulations.
  • Review and validate draft Procurement Requistions in GSM to ensure their adherence to the standard WHO guidelines on procurement, accuracy of information.
  • Communicate with EM Budget Centers and provide nessesary briefings related to procurement of services procedures, appropriate solicitation method, template and required approvals.
  • Initiate new Request For Proposals (RFPs), using the In-Tend eTendering system, to be published on the United Nations Global Marketplace (UNGM).
  • Handle administrative formalities related to the in-progress RFPs through the In-tend including screening and accumulating bidders’ queries, respoding to bidders and closely monitoring the RFP deadlines and closing dates.
  • Draft memos related to the procurement of services in line with WHO style guide including Regional Contract Review Committe (RCRC) memos and notes for the records.
  • Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor.
  • Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
  • Maintain and update LSP Services filing system in assigned cabinets as per WHO rules and for audit purposes.
  • Manage an electronic repository for offline clearances and exceptional approvals.
  • Perform other duties related to area of work, and replace colleagues as required.

Eligibility Criteria

Applicants must have:

  • Completion of secondary education, supplemented by training in a field related to the work performed.
  • University degree in business administration, social sciences or a related field is an asset.
  • At least 5 year’s progressive experience in administration and procurement of services.
  • Extensive knowledge of WHO rules and regulations for procurement.
  • Very good organizational skills, ability to meet deadlines.
  • Good analytical skills.
  • Expert knowledge of English.
  • Expert knowledge of local language.
  • Nationality of Egypt.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.